Legal Administrative Assistant

Zinda Law Group, PLLC • Austin, TX

5d • Onsite

About The Position

Zinda Law Group is seeking an experienced, detail-oriented, full-time Legal Administrative Assistant for its Austin, Texas office. The role supports Intake, Records, paralegals, attorneys, and Finance, helping keep office operations running smoothly. Responsibilities span front-office support, mail processing, document and case-file management, administrative coordination, and basic workstation and conference-room technology setup. The firm is looking for someone with prior legal-office experience who can contribute with minimal onboarding.

Requirements

• At least 2 years of experience as a legal assistant, legal secretary, or administrative assistant in a law firm.
• Experience preparing and sending certified mail, including return receipt and tracking, using a postage meter or mailing system.
• Hands-on experience with e-filing systems.
• Working knowledge of legal terminology, document handling, and confidentiality standards.
• Experience with case-management software such as Filevine, Clio, or similar.
• Comfort with hands-on technical tasks, including setting up computer workstations, connecting peripherals, managing cables, and handling basic AV equipment.
• Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Strong organizational skills and attention to detail.
• Excellent phone etiquette and written and verbal communication skills.
• Ability to maintain strict confidentiality with sensitive client information.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Willingness to take on a variety of tasks.
• Ability to lift 25 lbs.

Nice To Haves

• Personal injury law-firm experience is strongly preferred.
• Hands-on experience with Asana and Pitney Bowes postage equipment.
• Experience with basic IT support, such as troubleshooting printers, phones, or video-conferencing tools like Zoom or Teams.
• Experience supporting intake, records retrieval, or legal teams.
• Familiarity with HIPAA and medical-records handling.
• Bilingual in Spanish.

Responsibilities

• Manage incoming and outgoing mail, including time-sensitive legal correspondence, and use the Pitney Bowes postage machine to process, meter, and track outgoing mail, certified mail, and packages.
• Handle e-faxing, scanning, and electronic document management accurately and confidentially.
• Maintain and organize physical and electronic case filing systems.
• Process checks, close addendums, and handle deposits accurately.
• Provide overflow support to Intake, Records, Pre-Litigation, and Litigation paralegals, including records requests, document organization, and case-file preparation.
• Assist with receptionist coverage, greeting clients and handling calls professionally.
• Support management with daily and weekly calendar coordination, scheduling, and deadline tracking.
• Set up new-hire workstations, connecting and organizing monitors, computers, docking stations, phones, and peripherals with clean cable management.
• Prepare and troubleshoot conference rooms for client meetings, depositions, and mediations, including displays, video-conferencing equipment, speakerphones, and cables.
• Manage office inventory and supplies and place orders within budget.
• Assist with general office administration and other duties as needed.

Benefits

• Paid time off (20 days) and 10 paid holidays.
• IRA plan with company contribution match up to 3%.
• Medical, vision, and dental insurance; the firm covers 90% of medical insurance costs.
• Paid parental leave.
• Ongoing training and mentoring opportunities.
• Opportunities to advance and grow within the firm.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed