Legal Administrative Assistant
About The Position
Nelson Mullins is seeking a highly organized, detail-oriented, and proactive Legal Administrative Assistant to support attorneys on its Cybersecurity Team in the Macon, Georgia office. The position provides comprehensive legal and administrative support in a fast-paced, collaborative law firm environment. Cybersecurity law experience is not required; legal knowledge from other practice areas is welcome. The role includes preparing, reviewing, organizing, and maintaining legal documents, correspondence, and client files; assisting with legal research, document review, data entry, conflict checks, new matter openings, and preparation of reports, presentations, and other legal materials; and managing attorney calendars, meetings, appointments, travel arrangements, and correspondence. The assistant also processes attorney billing and expense reimbursements, maintains accurate records, and supports general office operations, including ordering supplies and monitoring inventory. The position may include occasional travel to support client conferences and firm events. Event responsibilities include coordinating facilities, hotels, catering, audiovisual and IT needs, marketing materials, and other logistics, as well as working with internal departments and external vendors to support successful events.
Requirements
- Previous experience as a paralegal or legal assistant.
- Working knowledge of legal procedures, terminology, and documentation.
- Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Excellent organizational, time management, written communication, and verbal communication skills.
- Ability to manage competing priorities, work independently, and collaborate effectively in a team-oriented environment.
- Strong attention to detail and accuracy, professionalism, discretion, and ability to maintain strict confidentiality.
Nice To Haves
- Prior law firm experience is preferred.
- Experience coordinating meetings, conferences, or professional events is a plus.
Responsibilities
- Prepare, review, organize, and maintain legal documents, correspondence, and client files.
- Assist with legal research, document review, data entry, conflict checks, and new matter openings.
- Prepare reports, presentations, and other legal materials.
- Manage attorney calendars; schedule meetings and appointments; coordinate travel arrangements; and handle incoming and outgoing correspondence.
- Process attorney billing and expense reimbursements and maintain accurate records.
- Assist with general office operations, including ordering supplies and monitoring inventory.
- Plan and coordinate client conferences, meetings, and firm-sponsored events.
- Coordinate conference facilities, hotel accommodations, catering, audiovisual and IT requirements, marketing materials, and other event logistics.
- Collaborate with internal departments and external vendors to ensure events run smoothly.
- Provide occasional onsite conference setup and coordination, which may require travel.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
