Legal Administrative Assistant

ISO New England, Inc • Holyoke, MA

2d • $69,000 - $94,000 • Hybrid

About The Position

ISO New England seeks a highly organized, proactive administrative assistant to support its fast-paced legal department. The role helps keep daily operations running smoothly by handling clerical duties, drafting and polishing documents, managing schedules, arranging travel, and coordinating meetings for a large group of lawyers. The position also supports legal budget administration by processing expenses, purchase orders, and invoices.

Requirements

• Associate degree.
• At least 5 years of administrative support experience.
• Ability to work independently.
• High level of integrity, discretion, professionalism, accountability, and confidentiality.
• Strong time management, prioritization, and multitasking abilities.
• Strong written and verbal communication skills, attention to detail and proofreading skills, and a proactive, anticipatory mindset.
• Effective problem-solving skills and a proactive, can-do attitude toward new tasks and responsibilities.
• Proficiency with office productivity and collaboration tools, including Microsoft Excel, Word, Outlook, PowerPoint, and O365.
• Proficiency with basic budget management and calculations, expense tools, and scheduling tools, including Concur and Financial & Supply Management.

Responsibilities

• Handle event registrations, travel arrangements, and expense reimbursement requests.
• Develop initial drafts of memoranda and letters; prepare, edit, and format meeting presentations and training materials while following company visual identity guidelines.
• Assist with producing materials, including copying and printing.
• Coordinate and schedule meetings, seminars, and conference calls, including outside visitor requests, catering, conference rooms, and AV needs.
• Monitor office inventory, order supplies, and handle incoming and outgoing mail.
• Prepare and process expense reports and purchase orders, and monitor charges against purchase orders to ensure expenses do not exceed authorized budget amounts.
• Process legal invoices and ensure appropriate review and approval.

Benefits

• Annual performance bonus
• Comprehensive health insurance, including medical, dental, and vision
• Flexible spending and health savings accounts
• 401(k) plan with generous employer contributions
• Student debt benefit
• Life and AD&D insurance
• Disability insurance
• Critical illness and hospital indemnity benefits
• Paid time off
• Paid leave
• Wellness program
• Employee assistance program
• Professional development
• Tuition reimbursement
• Enhanced 401(k) and financial planning
• Onsite gym
• Eligibility for Public Service Student Loan Forgiveness (PSLF)
• Access to business networks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree