Legal Administrative Assistant
About The Position
Stein Law is seeking a highly organized and proactive Administrative Assistant to support the Partners of the firm. The role involves maintaining the efficiency of the Partners’ schedules and workflows while handling a broad range of administrative and executive support tasks. It requires exceptional multitasking and communication skills, as well as a high level of confidentiality. Candidates with a background in legal services or executive support are considered ideal. This position is on-site at Stein Law’s Sandy Springs, Georgia office. The firm specializes in estates and trusts, corporations, tax controversy, and tax planning, and assists startups, entrepreneurs, and multi-generational family businesses with business formation and operations.
Requirements
- Bachelor’s degree preferred, or equivalent experience in executive assistance, administration, or legal support.
- Excellent written and verbal communication skills.
- Strong attention to detail and professionalism when handling confidential information.
- Strong organizational, multitasking, and prioritization abilities, including the ability to manage competing deadlines.
- High emotional intelligence and diplomacy, with the ability to build effective relationships with clients, colleagues, and external partners.
Nice To Haves
- Background in legal services or executive support.
Responsibilities
- Coordinate and manage the Partners’ calendars, including scheduling internal and external meetings, client consultations, and travel arrangements.
- Serve as the first point of contact for the Partners by handling and screening calls, emails, and other correspondence.
- Draft, proofread, and organize legal documents, client files, and other sensitive information.
- Prepare meeting agendas, take detailed notes, and follow up on action items.
- Assist with client communications, scheduling, and follow-up to maintain a high standard of client service.
- Support the Partners in tracking their time and the progress of ongoing cases, projects, and business initiatives.
- Handle administrative tasks, including confidential information, office-supply orders, incoming mail, and coordination with other departments.
Benefits
- Medical, dental, and vision insurance.
- 401(k) plan with employer match up to 4%.
- Short- and long-term disability insurance.
- Employer-provided life insurance.
- Paid time off.
- Paid holidays.
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What This Job Offers
Job Type
Full-time
