Legal Administrative Assistant
About The Position
Retirement Housing Foundation (RHF) is seeking a Legal Administrative Assistant to support its Corporate Legal Department. The role assists attorneys and legal staff with document management, legal records, correspondence, and daily administrative operations. The ideal candidate has experience in a law firm or corporate legal department, strong organizational skills, and the ability to handle confidential information with professionalism and discretion. The position is based at 911 N Studebaker Rd, Long Beach, CA 90815, and is full-time, non-exempt. The pay range is $30.77–$37.98 per hour.
Requirements
- High school diploma or GED.
- Three to five years of experience in a law firm, legal office, corporate legal department, or government legal agency.
- Experience organizing and maintaining legal documents and records.
- Proficiency in Microsoft Office Suite and Adobe Acrobat.
- Strong organizational skills and exceptional attention to detail.
- Ability to handle confidential and sensitive information with discretion.
- Excellent written, verbal, and interpersonal communication skills.
Nice To Haves
- Associate degree in Legal Studies, Paralegal Studies, Business Administration, or a related field.
- Experience providing administrative support to attorneys or legal departments.
- Familiarity with legal case management or document management software.
- Knowledge of records retention and compliance requirements.
- Notary Public certification.
Responsibilities
- Organize, maintain, scan, index, and retrieve confidential legal documents in electronic and physical filing systems, ensuring records are accurate, accessible, and properly maintained.
- Assist attorneys and legal staff with preparing, editing, and formatting legal correspondence, reports, memoranda, and other documents.
- Manage calendars, appointments, meetings, and deadlines; coordinate meeting materials; and handle incoming mail, emails, and legal correspondence.
- Assist with records retention, document storage, audits, legal holds, and document requests in accordance with established procedures.
- Maintain legal databases and electronic filing systems using Microsoft Office, Adobe Acrobat, and other document management tools.
- Provide general administrative support to the Legal Department and perform other related duties as assigned.
Benefits
- Health, dental, and vision insurance per plan documents.
- Nine paid holidays and one personal paid holiday each year.
- Up to 80 hours of paid vacation each year for eligible new hires.
- Paid sick leave.
- Retirement savings plan.
- Flexible Spending Account and Health Savings Account.
- Participation in the incentive compensation program.
- Employee assistance.
- Basic group term life insurance.
- Voluntary supplemental life insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
