Legal Administrative Assistant

Barnes & Thornburg LLP • Atlanta, GA

1d

About The Position

The Legal Administrative Assistant is part of a dedicated, centralized Legal Support Team that supports attorneys through workflow management software used to delegate tasks. The role provides corporate transactional and general legal administrative support, including preparing and formatting documents, coordinating calendars and travel, processing billing and matter requests, maintaining closing files, and managing assigned work. The position requires independent judgment, accuracy, confidentiality, adaptability, and effective coordination with attorneys, clients, and internal support teams.

The employee must be able to satisfactorily perform the essential duties and responsibilities, with or without reasonable accommodation. The role is performed in a normal office environment with little exposure to noise, dust, temperature, and similar conditions. The description is not an exhaustive statement of the role’s duties or requirements.

Requirements

• Approximately three to five years of on-the-job corporate transactional experience to produce accurate corporate documents and correspondence with minimal supervision.
• High school completion or equivalent level of ability to proofread and edit routine law-office correspondence and legal case matters, perform basic arithmetic calculations, and maintain records and filing systems.
• Ability to transcribe legal documents, correspondence, and reports from rough drafts or dictation with minimal errors.
• Exceptional technical skills and advanced-level working knowledge of the Microsoft Office Suite.
• Working knowledge of Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, Emburse, and other firm software as required.
• Familiarity with SOS Direct and SEC/EDGAR systems.
• Excellent verbal and written communication skills, with demonstrated proficiency using legal terminology and experience working in various practice areas.
• Ability to organize and prioritize tasks and complete them within established time constraints; consult with attorneys when priorities conflict.
• Interpersonal skills to communicate and follow instructions effectively with diverse clients, attorneys, and staff, including tact and discretion when handling sensitive and confidential situations.
• Ability to work with little supervision, anticipate work needs, and perform effectively during occasional periods of competing priorities and deadlines.
• Ability to learn and integrate new technical skills and knowledge quickly and to seek opportunities to enhance technical skills.
• Ability and willingness to cross-train across different legal departments within the firm.
• Initiative, judgment, decision-making skills, and ability to manage multiple priorities independently in a fast-paced, deadline-driven, detail-oriented environment.
• Ability to gather and summarize information effectively to complete tasks.
• Ability to adapt to differing individual styles and administrative tasks across a variety of practice areas.
• Ability to provide outstanding customer service to internal and external clients and contacts.
• Ability to produce a high volume of information and perform other essential duties, occasionally requiring a high level of effort.
• Ability to perform essential job duties satisfactorily, with or without reasonable accommodation.

Responsibilities

• Prepare correspondence, memoranda, and other legal documents from written or oral drafts; draft standard correspondence and other documents.
• Create, edit, format, and proofread documents, spreadsheets, and presentations with accuracy and attention to detail, including tables of contents, tables of authorities, headers, footers, and signature blocks.
• Handle routine corporate matters, including formations and preparation or organization of documents and agreements.
• Maintain closing files, assist with transaction closings, and compile closing sets.
• Conduct non-legal due diligence research using various research tools.
• Establish and maintain attorney calendars and case-deadline reminder systems, and coordinate related tasks such as reserving conference rooms and arranging depositions.
• Schedule meetings and travel itineraries based on attorney calendar availability.
• Process bills, proof billing sheets, and review and edit bills.
• Process new business requests by opening matters, preparing and reviewing conflicts submissions, and appropriately closing matters.
• Manage assigned task and project workflows, prioritize incoming work to meet deadlines, and coordinate with other shared services.
• Collaborate with administrative support staff, including office services, word processing, accounting, and IT, as appropriate to complete tasks.
• Perform legal assistant duties as required and other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED