Legal Administrative Assistant

Duke Energy Corporation•Charlotte, NC

2d•Hybrid

About The Position

The Legal Administrative Assistant supports the Vice President of Nuclear, Environmental Health and Safety & Litigation Legal Support, Executive Compensation and Corporate attorney, Assistant Corporate Secretary, and paralegals in the Office of General Counsel, Legal Department in Charlotte, North Carolina. The role focuses on the administrative and logistical aspects of Duke Energy Board of Directors committee work and provides support to additional attorneys as assigned. A minimum of two years of legal secretarial or related technical and responsible experience, along with proficiency in legal terminology, is required. The assistant edits and proofreads legal documents and other materials, supports committee meeting preparation and logistics, manages calendars and deadlines, and maintains budgets, files, databases, and document management systems. The role also includes handling confidential information, coordinating travel and expenses, communicating professionally with internal and external contacts, and completing other administrative and legal support assignments.

Requirements

High school diploma or GED and two years of legal secretarial experience, or related experience of a technical and responsible nature.
Proficiency with legal terminology.

Nice To Haves

At least five or more years of related experience as an executive assistant, legal secretary, or legal assistant in a law firm, in-house corporate legal department, or executive-level support role.
Experience supporting Board-related material generation.
Experience working with BoardVantage or another governance platform.
Experience managing project timelines, keeping participants on schedule, and communicating changes and updates in a timely manner.
Experience providing administrative support to an executive or senior management.
Associate or bachelor's degree.
Experience supporting three or more attorneys.
Working knowledge of Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, iManage, SharePoint, and internet research.
Clear, concise, and effective written and oral communication skills, including grammar and formatting.
Ability to multitask and remain flexible in a fast-paced team environment with attorneys and legal professionals.
Ability to prioritize, organize, and coordinate work proactively, use initiative, and exercise sound judgment.
Attention to detail, accuracy, and flexibility when handling multiple tasks under time constraints and taking direction from multiple attorneys, legal professionals, paralegals, and clients.
Problem-solving, decision-making, and analytical skills.
Accountability for complete, accurate, and timely work, independently and as part of a team.
Professional judgment, integrity, respect, and professionalism.
North Carolina Notary Public.

Responsibilities

Edit and proofread correspondence, legal documents, presentations, and written materials using Microsoft Word or other Microsoft products.
Assist the Vice President and attorneys with logistics for Board of Directors committee meetings.
Draft, revise, and update cover letters, cover pages, resolutions, and other committee meeting materials; post materials to BoardVantage and prepare hard-copy board books as requested.
Assist with preparing and finalizing committee materials and presentations.
Screen and prioritize email, messages, and correspondence, and respond to calls and inquiries with little direction or supervision.
Maintain calendars and track deadlines using Microsoft Outlook, Teams, and SharePoint; schedule appointments and meetings, prioritize calendar items, and coordinate business travel and meal logistics.
Maintain Excel spreadsheets related to budgets and forecasting.
Develop and maintain Microsoft Teams, SharePoint, SFTP sites, or other electronic media as needed.
Respond professionally to inquiries from officers, management, employees, and external sources, and determine how and to whom information should be communicated.
Handle highly confidential information and maintain confidentiality.
Manage matters, hard-copy and electronic files, databases, document management systems, and specialized computer software systems.
Perform routine administrative tasks, including copying, scanning, filing, creating and maintaining files, and preparing mailings.
Prepare expense reports and coordinate vendors for document copying or scanning.
Initiate and complete assigned projects accurately and urgently.
Interact with and assist external attorneys, administrative agencies, management, in-house attorneys, clients, and other team members.
Assist the Vice President and attorneys with other related assignments.