Legal Administrative Assistant

Duke Energy•Charlotte, NC

1d•Hybrid

About The Position

This position supports the Nuclear and Environmental Health and Safety attorneys and paralegal in the Office of General Counsel, Legal Department, located in Charlotte, North Carolina. It focuses on assisting with nuclear and environmental, health, and safety legal matters, including matters before the Nuclear Regulatory Commission (NRC) and Department of Labor (DOL). The role requires at least two years of legal secretarial or related technical and responsible experience, along with proficiency in legal terminology. The Legal Administrative Assistant handles legal document editing and proofreading, filing support, attorney calendar and deadline management, budget tracking, electronic and physical file management, administrative duties, expense reports, and coordination with internal and external contacts. The position requires discretion with confidential information, professional judgment, accuracy, initiative, and the ability to manage competing priorities with limited supervision. It is hybrid, with three days per week in the office, and the selected candidate must live within 50 miles of the specified work location. Travel is not required.

Requirements

High school diploma or GED and two years of legal secretarial experience, or related experience of a technical and responsible nature.
Proficiency with legal terminology.
Ability to work lawfully in the United States without employment-based immigration sponsorship, now or in the future.
Must reside within a 50-mile radius of the specified work location.
Must possess all basic/required qualifications to be considered.

Nice To Haves

At least five or more years of related experience as a legal secretary or legal assistant in a law firm or in-house corporate legal department.
Experience supporting a litigation, nuclear, or environmental practice group.
Associate’s or bachelor’s degree.
Experience supporting three or more attorneys and/or paralegals.
Working knowledge of Adobe Pro, Microsoft Teams, Outlook, Word, Excel, PowerPoint and other Microsoft products, SharePoint, internet research, and AI.
Clear, concise, and effective written and oral communication skills, with emphasis on grammar and formatting.
Ability to multitask and remain flexible in a fast-paced team environment.
Ability to prioritize, organize, and coordinate work proactively, take initiative, and exercise sound judgment.
Attention to detail, accuracy, and flexibility while handling multiple tasks and time constraints and taking direction from multiple attorneys, paralegals, and/or clients.
Problem-solving, decision-making, and analytical skills.
Accountability for complete, accurate, and timely results, independently and as part of a team.
Professional judgment, integrity, respect, and professionalism.
North Carolina Notary Public.

Responsibilities

Edit and proofread correspondence and legal documents using Adobe Pro, Microsoft applications, SharePoint, and other electronic tools, ensuring accuracy, completeness, and timeliness.
Assist attorneys and the paralegal with reviewing, proofreading, citing, and quality-checking pleadings and exhibits before filing with the NRC or other agencies.
Make required filings with the NRC or other agencies as needed.
Screen and prioritize phone messages, email, and other correspondence, and respond to calls and email with little direction or supervision.
Maintain attorney calendars and track regulatory docket deadlines; schedule appointments and meetings, prioritize and update calendars, and coordinate business travel and meal logistics.
Maintain accurate Excel spreadsheets related to Nuclear and Environmental Health and Safety budgets and forecasting.
Develop and maintain Microsoft Teams, SharePoint, SFTP sites, and other electronic media, and assist the paralegal with those systems as needed.
Respond professionally to inquiries from officers, management, employees, and external sources, and determine what information to communicate, how, and to whom, with little direction or supervision.
Handle highly confidential information and maintain confidentiality.
Serve as process owner for matter management, physical and electronic files, databases, document management systems, and specialized software systems.
Perform routine administrative work, including copying, scanning, filing, creating and maintaining files, and preparing mailings.
Prepare expense reports and coordinate vendors for document copying or scanning.
Initiate and complete assigned projects accurately and urgently.
Interact with and assist external attorneys, administrative agencies, management, in-house attorneys, clients, and team members professionally and respectfully.
Assist attorneys and the paralegal with other related assignments.