Administrative Assistant

University of Miami • Miami, FL

11d • Onsite

About The Position

The Cooperative Institute for Marine and Atmospheric Studies at the University of Miami is hiring a full-time Administrative Assistant in Miami, Florida. The role performs clerical functions and office support activities to facilitate efficient office operations. The University of Miami describes itself as a major research institution and academic health system with more than 20,000 faculty and staff, and states its commitment to excellence, collaboration, service, and an inclusive workplace. The University is an Equal Opportunity Employer.

Requirements

• High school diploma or equivalent.
• Three years of progressive related experience.
• Knowledge of routine office practices and procedures.
• Knowledge of simple data processing and transmission principles.
• Ability to use computerized information systems.
• Ability to read and decipher data on source documents to be entered.
• Ability to enter and verify information accurately and at a reasonable speed.
• Ability to understand and follow oral and written instructions.
• Data entry or typing skills.
• Knowledge of Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Answer telephones, take messages, respond to routine questions, and transfer calls to appropriate individuals.
• Greet visitors and callers, handle inquiries, and direct them to appropriate people according to their needs.
• Submit employee expense reports.
• Prepare and submit hiring paperwork for new temporary employees.
• Collect, sort, and distribute mail and correspondence.
• Assist with travel arrangements as needed.
• Assist with special projects and events on an ad hoc basis as assigned.
• Perform daily functions in office operations as required.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED