Administrative Assistant

PingWind•Fort Belvoir, VA

9d•$75,000 - $105,000•Onsite

About The Position

PingWind is seeking an Administrative Assistant to provide comprehensive executive administrative support within a General Officer headquarters, working directly with the Command Group of the Military Intelligence Readiness Command (MIRC), including senior military and civilian leaders. The position serves as the Command Group’s primary point of contact and helps leaders operate efficiently through sound judgment, discretion, and proactive planning. The role manages complex calendars and domestic and international travel, supports office operations, and coordinates meetings, conferences, and events. It also provides document and communication support, assists with projects and initiatives, monitors timelines and deliverables, and serves as a liaison with internal departments, external partners, and stakeholders. The position is onsite at Ft. Belvoir, Virginia, Monday through Friday, 8:00 a.m. to 5:00 p.m. Minimal travel is anticipated, though occasional local travel may be required.

Requirements

Active SECRET security clearance.
Experience providing executive-level administrative support; experience in a military or general officer-level headquarters environment is described as ideal.
Demonstrated experience coordinating complex domestic and international travel.
Strong organizational, time-management, and multitasking skills.
Excellent written and verbal communication skills.
Proficiency with standard office productivity software, including calendar, email, presentation, and document tools.
Ability to exercise sound judgment, discretion, and professionalism when handling sensitive or classified information.

Nice To Haves

Familiarity with military protocol, rank structure, and etiquette for engaging senior military and civilian leadership.

Responsibilities

Maintain and coordinate the schedules of Command Group senior military and civilian leaders, ensuring efficient time management and adherence to priorities.
Arrange meetings, conferences, and appointments while accounting for time zones, availability, and potential conflicts.
Prioritize and manage conflicting requests and schedules with diplomacy and tact.
Coordinate domestic and international travel, including flights, accommodations, ground transportation, and meeting facilities.
Prepare detailed itineraries and travel documents in compliance with company and government policies and procedures.
Manage travel budgets, reconcile expenses, and process reimbursements in a timely manner.
Serve as the primary point of contact for the Command Group and manage communication and information flow.
Draft and proofread correspondence, reports, presentations, and other documents.
Communicate verbally and in writing with individuals at all levels of the organization.
Maintain organized and confidential filing systems for executive records and documents.
Coordinate logistical arrangements for meetings, conferences, and events.
Assist the Command Group in managing and coordinating projects and initiatives.
Gather and synthesize information from multiple sources to support decision-making.
Monitor project timelines, deadlines, and deliverables, ensuring effective communication and follow-up.
Act as a liaison between the Command Group and internal departments, external partners, and stakeholders.
Exercise discretion and maintain confidentiality when handling sensitive information.
Identify opportunities to streamline processes and improve efficiency.
Implement new systems, procedures, or technologies to enhance productivity.
Anticipate potential issues or challenges and propose proactive solutions.