Administrative Assistant

alexanderwang•New York, NY

13d•$68,000 - $72,000•Onsite

About The Position

The Administrative Assistant provides day-to-day administrative support to the Global President and helps ensure smooth operations at the New York headquarters. The role reports to the Senior Executive Assistant and co-owns calendar management for the Global President in partnership with that executive. The position also serves as the first point of contact at the front-of-house desk, coordinates travel and expenses, partners with HR on employee engagement events and Town Halls, and supports Market week preparations. The role includes administrative coordination, meeting preparation and follow-up, visitor reception, office walkthroughs, supply and package support, employee engagement, travel and expense management, and special projects. It requires discretion with confidential information, sound judgment in prioritizing requests, strong organization and attention to detail, and a professional front-desk presence. The position is on-site at the New York headquarters five days a week.

Requirements

One to two years of experience in an administrative, executive support, or reception role.
Proficiency in Microsoft Office and Outlook.
Strong calendar management skills and sound judgment when prioritizing competing requests.
Clear, polished written and verbal communication and a professional front-desk presence.
Absolute discretion with confidential information.
Strong organizational skills, attention to detail, and the ability to shift between priorities quickly.
Ability to work on-site at the New York headquarters five days a week.

Nice To Haves

Fashion or luxury industry background.
Experience with Concur or a similar expense platform.

Responsibilities

Provide administrative support to the Senior Executive Assistant, including writing and editing emails, drafting memos, scheduling, and following up on correspondence.
Assist with calendar management and scheduling as directed by the Senior Executive Assistant.
Co-own calendar management for the Global President in partnership with the Senior Executive Assistant.
Prioritize inquiries and requests, troubleshoot scheduling conflicts, and make recommendations to support smooth day-to-day engagements.
Help prepare agendas for key meetings and follow up on action items.
Organize live and digital meetings, including scheduling details and participant reminders.
Support domestic and international travel coordination and itinerary logistics.
Handle sensitive and confidential information and materials.
Research, prioritize, and follow up on incoming issues and concerns; determine appropriate action or referral and escalate issues as needed.
Support additional business areas and special projects, and perform ad-hoc errands as needed.
Coordinate daily lunch orders and logistics.
Greet and assist visitors at the front-of-house desk and partner with Security to support smooth, secure office access.
Conduct daily office walkthroughs and restock supplies as needed.
Support the Facilities Team with incoming packages as needed.
Partner with housekeeping to uphold office standards and safety.
Partner with HR to plan and execute employee engagement events.
Coordinate the Global President's travel bookings, including domestic and international logistics.
Manage the Global President's expenses, including receipt allocation and budget adherence.
Assist with preparation and logistics for Market weeks and all Town Halls.