Administrative Assistant

Saint Francis Health System • Vinita, OK

10d • Onsite

About The Position

The Administrative Assistant provides clerical and administrative support to executive staff. The position is part time, approximately 24 hours per week. The preferred schedule is Monday through Wednesday, 7:30 AM to 4:00 PM, with some flexibility based on candidate availability and department needs. The role is based at the Vinita Campus in Vinita, Oklahoma.

The position requires maintaining confidentiality while preparing and distributing documents, meeting minutes, and records; handling calls and visitors; managing calendars and related arrangements; distributing materials; and maintaining office supply inventory. The assistant works with patients and customers, healthcare professionals and staff, and individuals at Director level or above.

Requirements

• High school diploma or GED.
• Three years of secretarial experience.
• Demonstrated ability to maintain a high degree of confidentiality.
• Working knowledge of MS Word, Access, and PowerPoint for preparing memoranda and reports as needed.
• Working knowledge of established operations policies and procedures.
• Effective interpersonal, written, and oral communication skills.
• Ability to organize and prioritize work effectively and efficiently.
• Ability to be detail-oriented when examining numerical data.

Responsibilities

• Prepare correspondence, memoranda, reports, and other documents at management’s request while maintaining confidentiality.
• Prepare and distribute meeting minutes according to established protocols.
• Organize and maintain hardcopy and paperless records and forms according to established protocols.
• Screen, receive, and direct telephone calls and visitors.
• Schedule and maintain calendars of appointments, meetings, and travel itineraries, and coordinate related arrangements.
• Distribute mail, reports, memoranda, and other documents at management’s request.
• Order and maintain office supply inventory.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED