Administrative Assistant
About The Position
The Administrative Assistant is responsible for administrative and departmental functions supporting the management team within assigned areas. The role may support multiple managers and/or department heads and may oversee the work of other entry-level clerical support staff as requested. Duties include departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing, and faxing, as well as other duties as needed. This is a temporary position through 12/31/2027. Candidates must understand and embrace the mission, purpose, and identity of Loma Linda University Health, a Seventh-day Adventist, faith- and values-based Christian institution.
Requirements
- Associate's degree or two years of college required; experience may be considered in lieu of a degree.
- At least three years of secretarial, clerical, or administrative experience required.
- Valid driver's license required at time of hire.
- Ability to read, write legibly, and speak English with professional quality.
- Ability to use a computer, printer, and software necessary for the position, including Word, Excel, Outlook, PowerPoint, and Access.
- Excellent communication skills and ability to relate and communicate positively, effectively, and professionally with others.
- Ability to work calmly and respond courteously under pressure, collaborate, and accept direction.
- Ability to think critically, manage multiple assignments, perform basic math, organize and prioritize workload, problem solve, recall information accurately, attend to detail, and work independently with minimal supervision.
- Ability to recognize faces; hear on the phone, in person, and in the environment; and see or hear equipment indicators.
- Ability to distinguish colors as necessary, hear sufficiently for general conversation and workplace sounds, and see adequately to read computer screens and written documents.
- Must understand and embrace Loma Linda University Health's mission, purpose, and identity.
Nice To Haves
- Experience in a healthcare, academic, psychiatric, and/or outpatient setting.
- Knowledge of medical terminology.
Responsibilities
- Provide administrative and departmental support to the management team.
- Support multiple managers and/or department heads as needed.
- Oversee the work of other entry-level clerical support staff as requested.
- Maintain calendars, telephones, records, minutes, and correspondence.
- Perform filing and faxing.
- Perform other duties as needed.
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What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
