Administrative Assistant

NOV Inc.•Conroe, TX

12d

About The Position

The Administrative Assistant reports to the Regional Director and supports regional managers, field service supervisors, technicians, and customers. The role keeps billing, rig profiles, asset records, and customer information accurate and current. Duties include reviewing and processing billing, checking rates and tickets, setting up and closing rig records, tracking serialized assets through resolution, following up on approvals and documentation, identifying issues that may affect revenue, margins, or DSO, and communicating promptly with relevant personnel.

Requirements

High school diploma or equivalent.
Highly motivated and organized, with the ability to work effectively with minimal supervision.
Strong interpersonal, customer service, and communication skills.
Ability to multitask.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Critical thinking and excellent organizational skills.

Responsibilities

Comply with NOV Company and HSE policies and procedures.
Work with Accounting and Quality on audits; coordinate with the credit department to set up new customers, update existing customers, and resolve accounts receivable issues.
Assist with and track regional revenue and budgeting.
Assist the Regional Manager with reports and scheduling.
Enter payroll information in Kronos every Monday before 8:30 AM.
Set up new clients, vendors, and accounts as needed.
Work with the field service team to ensure transaction accuracy and communicate policy changes.
Prepare billing tickets as needed and send them for approval and signature.
Process signed billing tickets received from the field for invoicing.
Process supplier invoices on time for payment.
Maintain billing documentation, including scanning, filing, mailing, and maintaining required files.
Set up rig profiles and routinely audit them for accuracy.
Serve as a liaison among supervisors, managers, technicians, and other company personnel; relay messages and instructions.
Type and distribute information; organize and maintain filing systems; prioritize and annotate mail.
Organize the workplace and help keep it clean and tidy.
Perform other work-related tasks as assigned.