Administrative Assistant

FedWriters, Inc.•Vancouver, WA

13d•Onsite

About The Position

The Administrative Assistant provides on-site administrative support to the Western Federal Lands Highway Division (WFLHD), a division of the Federal Highway Administration. The role covers a broad range of administrative functions, including office tasks, correspondence and records management, meeting management, time and attendance, fleet vehicle management, office supply orders, entries in PRISM/DELPHI/E2 Travel, automated system database management, human resources support, financials, and program management support. The position serves as a liaison between the Government and contractor employees and coordinates the schedules and daily activities of contract administrative support staff. It also includes evaluating staff work, monitoring attendance and coverage, training and collaborating with other administrative assistants, and providing guidance on administrative tools and systems. The role requires clear, timely communication, accurate document preparation, and effective use of office software, conferencing tools, and administrative tracking systems.

Requirements

High school diploma.
Accurate typing of at least 35 words per minute.
Four years of experience in an Administrative Assistant, Accounting Clerk III, Secretary III, Travel Clerk III, or equivalent position performing administrative support duties and operating office equipment and filing systems without day-to-day direction.
Significant experience communicating orally and in writing with individuals at all levels, including experience supporting senior-level managers.
High proficiency with Microsoft products, including PowerPoint, Word, Excel, Outlook, Skype, and Access; SQL; SharePoint; current web browsers; Adobe Acrobat; conference applications; automated administrative tracking and management systems; and other work-related data-entry systems.
High proficiency in grammar, spelling, punctuation, and preparation and proofreading of standard and executive-level office documents.
Familiarity with the Government Style Manual.
Effective written communication, active listening, speaking, customer service, critical thinking, information gathering and organization, synthesis and reorganization, product inspection, and English-language skills.

Responsibilities

Serve as a liaison and primary point of contact between the Government and contractor employees, communicating significant items requiring clarification, action, or coordination.
Perform routine and periodic evaluations of contract staff and their work to ensure timely, accurate, customer-focused completion and appropriate prioritization.
Coordinate schedules and direct the daily activities of contract administrative support staff.
Monitor employee attendance and ensure adequate coverage and task alignment.
Train and collaborate effectively with other administrative assistants.
Provide training and guidance on technical and administrative tools and systems.
Demonstrate and mentor others in the use of software and systems essential to administrative functions.