Administrative Assistant

Kimley-Horn • Austin, TX

13d • Onsite

About The Position

Kimley-Horn is seeking an Administrative Assistant to join its team in Austin North, Texas. This is an onsite, non-remote role supporting office operations and project work. The position assists with document preparation, calendars, travel and expenses, monthly invoicing, reception, office supplies and spaces, and event coordination. The role partners with other administrative staff and firm leaders and occasionally runs errands.

Requirements

• At least 4 years of experience in an administrative role in a corporate or professional environment.
• Strong verbal and written communication skills, including grammar and proofreading.
• Strong proficiency in the Microsoft Office Suite.
• Professional, organized, client-oriented, and deadline-driven approach.
• Proven ability to maintain confidentiality.
• Ability to anticipate needs and manage competing priorities.
• Positive team player committed to quality.
• Self-starter able to thrive in an environment where leaders often travel off site to serve clients.

Nice To Haves

• Contract management and billing experience.
• Graphics and PowerPoint skills.

Responsibilities

• Assist with word processing and revising client proposals, fee estimates, scopes of services, forms, progress reports, and other project documents.
• Assist with producing plans, project manuals, and reports, including copying, printing, binding, filing, and scanning documents.
• Compile meeting agendas, minutes, and other miscellaneous documents.
• Proactively manage Outlook calendars and schedule meetings and calls.
• Book travel arrangements and manage expense reports.
• Support the office’s monthly invoicing activities.
• Partner with other administrative staff and firm leaders.
• Manage reception activities, including answering and directing phone calls, sending and receiving packages, and greeting visitors.
• Order supplies.
• Maintain production rooms, supply rooms, and common areas.
• Assist with event planning and coordination.
• Run occasional errands.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation (salary plus bonus) and an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the company’s 401(k) and performance-based bonuses.
• Tuition reimbursement and internal training programs.
• New Parent Leave, family-building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed