Administrative Assistant

ORBIS Inc • Virginia Beach, VA

12d • Onsite

About The Position

ORBIS is seeking an Administrative Assistant to work onsite at Naval Weapons Station Yorktown in Yorktown, Virginia, supporting the Radiological Controls and Health (RADCON) Professional Services Contract. The role is assigned to the Radiological Affairs Support Office (RASO) and works alongside other full-time Administrative Assistants to provide executive-level administrative support to the Officer In Charge and approximately 30 military and government staff members. The successful candidate must communicate effectively orally and in writing, maintain a professional appearance and demeanor, work well as part of a team, and provide exceptional customer service.

Requirements

• Proficiency in all Microsoft Office applications and Adobe Professional.
• Three years of administrative experience in a professional office environment.
• U.S. citizenship and a Secret Security Clearance.
• High school diploma or equivalent.
• Ability to communicate effectively orally and in writing, work well as part of a team, provide exceptional customer service, and maintain a professional appearance and demeanor.

Nice To Haves

• Experience preparing correspondence in accordance with the Navy Correspondence Manual.

Responsibilities

• Prepare correspondence for signature by the Officer In Charge of NAVSEA DET RASO or NAVSEA 05PN in accordance with the Navy Correspondence Manual.
• Process incoming and outgoing correspondence, including handling mail; tracking and archiving documents and action items electronically and physically; directing documents to appropriate staff; checking outgoing correspondence for format and grammar; and distributing correspondence to appropriate commands.
• Answer telephone calls, respond to caller inquiries, or direct callers to the appropriate Government staff member.
• Assist with the receipt, distribution, and creation of Naval messages.
• Manage office-supply inventory by canvassing staff for requirements, recommending sources of supply, completing purchase requests for approval, and distributing supplies when received.
• Coordinate and schedule meeting facilities and conference rooms, including teleconference and videoconference support; provide logistics support, notify attendees, distribute read-ahead materials, draft meeting minutes, and track action items.
• Assist with in-processing newly assigned military and civilian government employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED