Administrative Assistant

St Helena Catholic Church•San Antonio, TX

13d

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The role requires adherence to safety training and protocols, protection of confidential information, and compliance with the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith. Employees are expected to take a solution-oriented approach, collaborate as team members, and support the organization’s Mission and Vision. Other duties may be assigned. Management reserves the right to revise responsibilities, skills, duties, or working conditions as needed.

Requirements

High school diploma or equivalent.
At least four years of experience in an administrative role providing direct support.
Bilingual in Spanish and English.
Reliable transportation.
Valid driver license.
Valid vehicle insurance.
Experience with computer software and Microsoft Office applications.
Detail-oriented, organized, and self-motivated, with the ability to work independently and as part of a team.
Good written and verbal skills.
Good critical-thinking and problem-solving skills.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Answer and transfer phone calls, screening calls when necessary.
Maintain filing systems and the parish database as assigned.
Maintain sacramental records.
Retrieve information from records, email, minutes, and other related documents, and prepare written summaries of data when needed.
Respond to and resolve administrative inquiries and questions.
Coordinate and schedule travel, meetings, and appointments.
Prepare agendas, schedules, and copies for meetings.
Maintain office supplies and coordinate maintenance of office equipment.
Follow safety training and protocols daily and take precautions to ensure the safety and well-being of self and others.
Protect the confidentiality of information obtained through service to the organization, including client and donor information, services rendered, investigation information, and financial information.
Adhere to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith.
Use a solution-oriented approach and promote collaboration and commitment to the organization’s Mission and Vision.
Perform other duties as assigned.