Administrative Assistant

Bespoke Technologies • Stafford, VA

8d

About The Position

The Administrative Assistant provides general administrative support to the SPO in Stafford, Virginia. The role includes phone and desk coverage, calendar and schedule coordination, read-ahead binder preparation, travel support, and preparation, formatting, and finalization of official correspondence, including letters, memoranda, interoffice communications, staff summary sheets, and sensitive or classified reports.

The position assists with time-and-attendance reporting through an automated system and resolves related system issues. It responds to routine, non-technical information requests and maintains databases and spreadsheets used to support SPO workload, facility assignments, requests, and suspense actions. The role monitors task management spreadsheets and CATMS or other tracking methods, identifies active and approaching or overdue actions, reminds management about lead times and upcoming issues, and advises on workload and assignments. It also coordinates with internal DCSA directorates and, as needed, outside agencies. The position requires an active TS/SCI clearance.

Requirements

• Bachelor’s degree in an area related to the position.
• Active TS/SCI clearance.
• 1–3 years of experience in a directly related position.
• Training and proficiency with Microsoft Office Suite and PowerPoint.

Responsibilities

• Provide phone and desk coverage, maintain daily calendars and read-ahead binders, and support travel for the SPO.
• Coordinate calendars and schedules and prepare, format, and finalize official correspondence, including letters, memoranda, interoffice communications, staff summary sheets, and sensitive or classified reports.
• Assist with preparation of office time-and-attendance reports using an automated system and resolve problems with that system.
• Respond to routine, non-technical requests for information, including reports, suspense dates, required forms, action status, and similar information available from office files.
• Interact with internal DCSA directorates and, as required, outside agencies.
• Create documents such as reports, spreadsheets, plans of action and milestones, and presentations using Microsoft Office Suite and PowerPoint, including information from SPO’s internal database that may contain controlled unclassified or classified information.
• Maintain and populate databases and spreadsheets in support of the SPO, including tracking suspense actions, workload, facility assignments, other activities, and SPO requests.
• Monitor SPO task-management spreadsheets and CATMS or other tracking systems for internal and external suspense actions.
• Assist Action Officers in identifying active, near-overdue, and overdue actions for each SPO division.
• Advise management and send reminders about lead times and upcoming issues.
• Provide advice on effective workload and assignment management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level