Administrative Assistant

Taylor College EE•Ocala, FL

10d

About The Position

The Administrative Assistant provides high-level administrative support through research, report preparation, responding to information requests, and clerical work. Duties include supporting executive meetings, recruitment and onboarding, benefits and compensation documentation, payroll, reporting for accreditors and regulators, office supply management, front desk coverage, and management of the bookstore. Most duties are performed in an office environment using standard office equipment. Travel of up to 10% is required. The position has no supervisory responsibilities at this time.

Requirements

Proficiency in the Microsoft Office suite.
Experience managing multiple priorities, administrative coordination, and logistics.
Strong organization and attention to detail, ability to multitask, and strong follow-up skills.
Strong written and verbal communication skills.
Good organizational and time-management skills.
Experience presenting information to small and large groups.

Responsibilities

Take minutes at executive meetings.
Participate in recruitment efforts, including advertising positions, organizing applications and resumes, scheduling interviews, and assisting with interviews.
Ensure background and reference checks are completed.
Prepare offer letters and set up new employee files.
Conduct orientation for new employees and administer benefit enrollment.
Oversee compensation and benefit documentation.
Collect employment and tax information and administer new-employment assessments.
Notify external information technology support when individuals need to be added to or replaced in the college email and server systems.
Prepare reports and self-studies for accreditors and regulators using word processing, tables, and graphs.
Cover front desk reception duties upon request.
Prepare reports by collecting and analyzing information.
Develop and use filing and retrieval systems to maintain historical references.
Maintain office supplies inventory, determine supply needs, evaluate products, place and expedite orders, and verify receipt of supplies.
Process payroll biweekly.
Manage the bookstore, order books, and distribute books to students.