Administrative Assistant

Oxford Management Group LLC • Durant, OK

11d

About The Position

The Administrative Assistant supports the smooth and efficient operation of a healthcare office by providing administrative and clerical support to healthcare professionals and organizational staff. The role involves managing records carefully to support compliance with healthcare regulations and internal policies, handling communications through a multi-line phone system, and helping maintain an organized office workflow. The position also supports reporting, onboarding, payroll processes, and the handling of confidential resident information.

Requirements

• High school diploma or equivalent.
• Proven experience in general administrative or clerical roles; healthcare experience is preferred.
• Proficiency in reporting data, record keeping, and multi-line phone systems.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Basic knowledge of records management and healthcare confidentiality standards.
• Strong attention to detail and time-management skills.

Nice To Haves

• Associate degree or higher.
• Experience with electronic health record (EHR) systems or healthcare management software.
• Certification in administrative support or office management.
• Familiarity with healthcare terminology and regulatory requirements such as HIPAA.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Previous professional experience with ADP payroll system, PCC healthcare software, and Relias training platforms.

Responsibilities

• Enter data and prepare monthly and safety reports.
• Support new-hire orientation and onboarding, and assist with payroll processes.
• Operate a multi-line phone system to answer incoming calls, direct inquiries, and provide information to patients and staff.
• Perform clerical duties, including filing, photocopying, scanning, and preparing documents.
• Maintain accurate and confidential records in compliance with healthcare regulations and organizational policies.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED