Temp to Perm - Admin Asst; Human Resources

Contract Pharmacal Corp • Hauppauge, NY

8d

About The Position

The Human Resources Administrative Assistant provides administrative support, assistance, and resources to CPC employees and the Human Resources Department. The role supports daily HR operations, maintains employee records in the HRIS, coordinates employee-related activities, and helps the department operate efficiently while addressing employee and management needs. The position may involve occasional travel to nearby facilities and work in production operations areas.

Requirements

• Bachelor’s degree required.
• 1–3 years of administrative experience required, preferably in Human Resources.
• Excellent oral and written communication skills.
• Proficiency with Microsoft Office, especially Excel and Word.
• Ability to work in a fast-paced environment.
• Ability to prioritize and multitask while remaining detail-oriented and organized.
• Strong interpersonal skills for handling sensitive and confidential situations and documentation.
• Must have personal transportation for occasional travel to facilities in the surrounding area.

Nice To Haves

• Bilingual in Spanish.
• Experience with Smartsheets.

Responsibilities

• Assist the Talent Acquisition team and managers with recruiting and staffing across multiple buildings, including scheduling and pre-interview activities.
• Attend occasional job fairs.
• Review and process onboarding and offboarding paperwork, including E-Verify documentation.
• Monitor expiring employee work authorizations and manage I-9 re-verifications and E-Verify Tentative Non-confirmations for new hires.
• Complete and maintain employment and wage verification forms.
• Verify agency employee timesheets, enter information into spreadsheets, and reconcile agency invoices against hours worked.
• Maintain HRIS records and compile reports.
• Process employee status changes, such as address and name changes, and keep employee records current.
• Process union terminations and review and enter employee disciplinary actions in the HRIS.
• Assist employees by phone, email, or in person, including serving as a liaison for bilingual employees with HR requests.
• Manage the badge system and create or update employee badges.
• Maintain parking permits and enroll or re-enroll hourly employees in timeclocks.
• Contribute to departmental goals, company policies, and procedures that support operational efficiency and company objectives.
• Assist with HR-related training and train new HR department hires in departmental functions.
• Review the No Hour’s report and follow up with managers.
• Maintain confidential information and records.
• Perform filing, scanning, copying, special projects, and other duties assigned by management.

What This Job Offers