Temp to Perm - Admin Asst; Human Resources
About The Position
The Human Resources Administrative Assistant provides administrative support, assistance, and resources to CPC employees and the Human Resources Department. The role supports daily HR operations, maintains employee records in HRIS, coordinates employee-related activities, and helps the department operate efficiently while supporting employees and management. The position assists with recruiting, onboarding and offboarding, employment documentation, timekeeping and agency invoice reconciliation, employee records and HRIS reporting, employee assistance, and HR training. It also manages employee badges and parking permits, maintains confidential records, and handles filing and other assigned projects. The role may involve travel between facilities in the surrounding area and work in production operations facilities near heavy machinery and pharmaceutical powders.
Requirements
- Bachelor’s degree required.
- 1–3 years of administrative experience required, preferably in Human Resources.
- Excellent oral and written communication skills.
- Proficiency with Microsoft Office, especially Excel and Word.
- Ability to work in a fast-paced environment.
- Ability to prioritize, multitask, and remain detail-oriented and organized.
- Strong interpersonal skills for handling sensitive and confidential situations and documentation.
- Must have personal transportation for occasional travel to other facilities in the surrounding area.
Nice To Haves
- Bilingual in Spanish preferred.
- Smartsheets experience is a plus.
Responsibilities
- Assist the Talent Acquisition team and management with staffing for multiple buildings, including scheduling and pre-interview activities; occasionally attend job fairs.
- Review and process onboarding and offboarding paperwork, including E-Verify.
- Follow up on employees’ expiring work authorizations and manage I-9s and E-Verify Tentative Non-confirmations for new hires.
- Complete and maintain forms, including employment and wage verifications.
- Verify agency employees’ timesheets, enter information into spreadsheets, and reconcile agency invoices against hours worked.
- Maintain HRIS records and compile reports.
- Update employee records promptly for status changes, including address and name changes and I-9 reverifications; process union terminations.
- Review and enter employee disciplinary actions in HRIS.
- Assist employees by phone, email, or in person, including serving as a liaison for bilingual employees seeking HR assistance.
- Manage the badge system and create or update employee badges; maintain parking permits.
- Enroll and re-enroll hourly employees in timeclocks.
- Contribute to departmental goals and company policies and procedures to support operational efficiency and company objectives.
- Assist with HR-related training and train new hires in HR department functions.
- Review the No Hour’s report and follow up with managers.
- Maintain confidential information and records.
- Perform filing, scanning, copying, special projects, assignments, and other duties as assigned by management.
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What This Job Offers
Career Level
Entry Level
