Human Resources Admin

Akima, LLC•Brownsville, TX

4d•Onsite

About The Position

AIP is seeking a Human Resources Administrator for its on-site workplace in Brownsville, Texas. The HR Admin Clerk provides administrative support to the human resources office and the offices of the FD, AFD-A, and AFD-O, and provides human resources services to AKIMA employees at PIDC. The role supports compliance with employment requirements, coordinates employee benefits, and helps ensure adherence to AKIMA Core Policies and applicable laws, regulations, and procedures. The position reports directly to the Human Resources Manager. The administrator supports office operations and management activities, maintains records and reports, assists with employee onboarding documentation and scheduling, and provides support to HR and payroll. The role also involves communicating with applicants, handling office supplies and equipment, distributing mail and packages, and performing other duties as assigned. Physical duties include speaking and hearing, seeing, occasional driving, bending, stooping, and lifting up to 50 pounds.

Requirements

One year of experience managing human resources for 100–200 employees, or a combination of higher education and HR management experience totaling three years.
High school diploma or GED equivalent.
Must be a U.S. citizen.
Ability to communicate clearly orally and in writing.
Computer proficiency, including Microsoft Office programs such as Word, Excel, and PowerPoint.
Organizational, management, and leadership skills commensurate with the position.
Knowledge of union collective bargaining agreements, company policies, and procedures.
Ability to obtain and maintain a favorable suitability-for-employment determination through ICE.
Must pass pre-employment and random drug tests.
Must pass a medical examination and meet health requirements as a continued condition of employment.
Valid driver’s license.
Ability to greet and deal tactfully and professionally with the general public.
Fluent in reading, writing, and speaking English.
Proficiency in observation, memory of events, and recalling events for written reports.
Ability to follow, interpret, and understand written and verbal orders, policies, regulations, rules, detailed orders, and training materials, and to compose written and oral reports.
Ability to exercise good judgment, courage, alertness, and an even temperament, and to perform responsibilities satisfactorily.
Ability to maintain poise and self-control during potential emergencies and unexpected situations that may involve mental and physical stress, including disturbances, altercations, fires, and building evacuations.
Professionalism, a calm demeanor, and discretion with confidential information.
High degree of integrity and accountability.
Ability to work with a diverse population, including people with different cultures, values, and lifestyles, using a cross-cultural perspective.
Must maintain current physical residency in the continental United States.
Ability to talk and communicate verbally by telephone, hear, and see to perform duties safely, including occasional driving.
Ability to bend and stoop frequently and occasionally kneel or crouch.
Ability to lift up to 50 pounds and to walk, bend, push, pull, and stand.
Ability to grip, squeeze, and perform repetitive fine hand movements.

Nice To Haves

Bilingual ability to speak, read, and write in both English and Spanish.

Responsibilities

Assist with organizing and maintaining company- and contract-required reports, records, and statistics as directed by the FD, AFD-A, or AFD-O.
Assist with coordinating and scheduling management meetings as directed by the FD, AFD-A, or AFD-O.
Take meeting notes and prepare formal minutes for filing.
Make copies, create files, and prepare presentations as requested by the FD, AFD-A, AFD-O, or HRM.
Deliver and receive packages and mail from the mailroom and distribute them.
Manage office supplies and submit supply orders as needed.
Manage office machines and coordinate repairs with vendors.
Perform information research for the FD, AFD-A, AFD-O, or HRM as needed.
Assist the Detainee Services Accounting Clerk as needed.
Assist in the Human Resources Office as directed by the HRM.
Assist the Payroll Clerk with payroll.
Assist with collecting employment applications and ensuring application packets are complete.
Help track completion of required new-hire forms and security clearance packages through the HR tracking system.
Contact applicants to check their progress in completing required documents.
Schedule new-hire physicals and drug screenings when directed by the Human Resources Manager.
Assist with issuing company ID cards and parking permits.
Perform other duties as assigned by the Human Resources Manager.