Human Resources and Admin Assistant

LifeLine Ambulance Michigan•Lincoln Park, MI

About The Position

The IL/MI Human Resource Coordinator supports and facilitates human resource processes at the company's Chicagoland and Michigan locations. The role provides administrative support to the HR Director and Director of Operations as needed, including maintaining the applicant tracking system (ATS), keeping records and files, and entering employee data into HRIS systems. Responsibilities vary across the Michigan and Illinois locations.

Requirements

High school diploma required.
At least two years of related experience required.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time-management skills.
Ability to function well in a fast-paced and sometimes stressful environment.
Proficiency with Microsoft Office or related software.
Excellent interpersonal skills and ability to communicate with all levels of management and staff.

Responsibilities

Maintain the Michigan ATS, contact candidates, schedule interviews, and send offer or rejection letters.
Interview potential Michigan candidates.
Send welcome letters, onboarding links, and background-check information; follow up to ensure new hires complete onboarding.
Prepare and conduct the HR portion of bi-weekly orientations.
Perform drug screening for new hires as required, in coordination with EMS staff.
Order and track uniforms.
Create payroll deductions as needed.
Enter employee data into HRIS systems and scheduling platforms.
Organize current and terminated personnel files.
Participate as the HR representative in progressive disciplinary action and counseling.
Update personnel changes and additions in payroll and scheduling platforms.
Organize birthday gifts, cards, and Kudos cards.
Send offer or rejection letters for Illinois candidates.
Perform other duties as assigned.