Payroll and Human Resources Assistant

Melbourne Flight Training•Melbourne, FL

2d•$45,000 - $52,000

About The Position

The Payroll & Human Resources Assistant at Rocket Air provides administrative support for payroll and human resources operations. The role maintains accurate and confidential employee records, supports timely and accurate payroll processing, coordinates key HR processes, and provides responsive support to employees and managers across company departments. The position requires organization, dependability, attention to detail, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma required.
At least one year of previous administrative, human resources, or payroll experience required.
Prior payroll and human resources software systems experience required.
Proficiency in Microsoft Office Suite, including Word, Outlook, and Teams, with advanced proficiency in Microsoft Excel.
Strong mathematical and data-entry skills with a high degree of payroll accuracy.
Strong organizational skills and attention to detail.
Ability to handle sensitive and confidential employee information professionally and maintain strict confidentiality.
Excellent written and verbal communication skills.
Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
Ability to sit at a desk and work at a computer for extended periods.
Ability to stand and walk periodically throughout the workplace to interact with employees, managers, and other departments.
Frequent use of a computer, keyboard, mouse, telephone, and other standard office equipment.
Ability to reach for supplies, equipment, and materials at or around the workstation.
Ability to occasionally lift and carry office materials, packages, or supplies weighing approximately 20–25 pounds.
Ability to occasionally bend, stoop, or reach to access supplies, equipment, or other materials.
Ability to read and review computer screens, payroll records, personnel documents, spreadsheets, and other written materials for extended periods.
Ability to communicate effectively in person, by telephone, and through virtual communication platforms.
Ability to safely navigate varied work environments, including office, airport, hangar, and outdoor areas, when required by business needs.

Nice To Haves

ADP Workforce Now experience preferred.
Experience working in aviation or airport environments is a plus.

Responsibilities

Maintain accurate, organized, and confidential employee payroll and human resources records.
Process and enter employee changes in HRIS, including position changes and salary increases.
Ensure timely and accurate entry and review of bi-weekly payroll data and employee payroll changes.
Act as back-up for bi-weekly payroll processing.
Assist with payroll reconciliation and reporting, and monthly benefits invoice reconciliation.
Track and monitor employee performance reviews in coordination with department managers.
Support recruiting activities, including candidate communications, interview confirmations, offer letters, and pre-employment documentation processes.
Act as back-up for new employee onboarding activities.
Administer and track airport badging applications, renewals, and compliance requirements.
Manage assignments of company equipment and property, including laptops, uniforms, keys, and other equipment.
Manage Core Values Recognition and Aircraft Technician Referral Bonus Programs.
Respond to unsolicited Flight Instructor resumes and maintain appropriate applicant records.
Assist with audits and year-end payroll and human resources activities, including preparing required documentation and reports.
Support Finance department projects, reporting, and administrative functions as needed.
Support compliance with company policies and applicable federal, state, and local employment and payroll requirements.