Human Resources/Payroll

PACS

1d

About The Position

The Human Resources/Payroll position assists the DSD, DON, and Administrator with administering policies and implementing facility orientation. The role supports recruitment, onboarding, employee records, benefits administration, compliance reporting, in-service scheduling, safety activities, employee relations support, and payroll processing. It maintains confidential employee and payroll information, supports facility surveys and incident documentation, and may supervise an HR Assistant. The position may also assist with resident evacuation during emergencies and may require travel by automobile or airline.

Requirements

• High school diploma or equivalent.
• Two years of administrative experience is highly desirable, preferably in an HR department.
• Strong interpersonal and customer service skills.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals, and to present information and respond to questions from managers and employees.
• Ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems involving limited standardization and interpret written, oral, diagrammatic, or scheduled instructions.
• Knowledge of clerical functions and computer literacy.
• Knowledge of office machines and equipment.
• Ability to occasionally lift and/or move up to 25 pounds.
• Ability to use a desktop or laptop computer for prolonged periods and regularly sit, stand, walk, talk, read, or hear.
• Ability to use office equipment, including copier/scanner/fax, telephone, and calculator.
• May need to assist in evacuating residents during emergencies; travel by automobile or airline may be required.

Nice To Haves

• Two years of college education.

Responsibilities

• Assist the DSD, DON, and Administrator in administering policies and implementing facility orientation.
• Follow supervisor schedules and instructions and established policies and procedures.
• Organize orientation for new employees, covering facility philosophy and objectives of care, resident rights, safety, infection control, and facility policies and procedures.
• Maintain knowledge of legal requirements and government reporting regulations affecting human resources, and help ensure policies, procedures, and reporting comply.
• Assist with recruitment and onboarding, including candidate screening interviews and scheduling.
• Enter required information and gather information and prepare reports on human resources topics as needed.
• Prepare or update employment records for hiring, transfers, promotions, and terminations.
• Administer employee benefit programs, including insurance, pension plans, leave, and employee assistance.
• Work with the Risk Manager as needed on complex HR and workers' compensation cases.
• Schedule in-services in a timely manner, post notices in designated areas, and maintain orientation and in-service attendance records.
• Assist with coordinating the safety program and scheduling pre-employment and current-employee health examinations and tests as directed.
• Document or coordinate required fire and internal disaster drills.
• Communicate courteously with facility personnel, residents, and the public, and promote good public relations.
• Advertise facility vacancies as requested and respond to information requests.
• Maintain dependable attendance and working rapport with personnel across departments.
• Assist in recording incidents and accidents and file records according to established procedures.
• Protect residents' protected health information and promptly report suspected or known disclosure violations to the Administrator.
• Assist with payroll duties and manage workflow to ensure payroll transactions are processed accurately and timely.
• Process and monitor garnishment orders and other matters affecting payroll specifications.
• Update payroll records by reviewing and approving changes to exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
• Direct the production and issuance of paychecks or electronic payments to employees' bank accounts.
• Compile payroll reports summarizing earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Process manual checks and termination payroll checks within appropriate timeframes.
• Approve calculations of employee and employer tax and other payroll liabilities, including social security, unemployment, and workers' compensation payments.
• Monitor sick and vacation accruals and complete employment verifications.
• Prepare payroll allocation reports for the finance team.
• Reconcile payroll before transmission, validate and report payroll information, and resolve discrepancies to balance payroll accounts.
• Respond to payroll questions and requests while maintaining confidentiality.
• Partner with the assigned HRBP on complex HR cases, providing support and aligning with organizational policies and objectives.
• Complete regular audits and corrections to support facility compliance.
• Participate in facility surveys and perform other duties assigned by the supervisor, DON, or Administrator.

Benefits

• Administers benefits programs such as life, health, dental, and disability insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED