Human Resources Admin.

Titan•Columbus, TX

About The Position

The HR Administrator provides administrative and operational support to the Human Resources department in a fast-paced manufacturing environment. The role assists with daily HR functions, including employee records management, onboarding and offboarding, timekeeping and payroll administration, benefits support, recruiting coordination, employee communications, and policy compliance. The ideal candidate is organized, detail-oriented, professional, and able to handle confidential information while supporting employees and management across office and manufacturing operations. The position maintains personnel records and HRIS data; processes personnel transactions; prepares HR correspondence and documentation; and responds to routine employee questions. It supports timekeeping and payroll preparation, attendance and leave records, and payroll-related inquiries. The role also provides administrative support to office and shop-floor employees, helps coordinate meetings, training, safety communications, and company events, and assists with compliance documentation, reporting, filing, and HR projects. Sensitive employee matters, potential policy violations, and compliance concerns are escalated to the HR Manager.

Requirements

High school diploma or equivalent required.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Ability to handle confidential employee, payroll, and benefits information with discretion.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to learn and navigate HRIS, payroll, benefits, and recruiting systems.
Strong customer service skills and ability to communicate effectively with employees at all organizational levels.
Ability to work independently while recognizing when an issue requires management involvement.
Commitment to accuracy, consistency, confidentiality, and professional conduct.

Nice To Haves

Associate degree or relevant HR coursework.
Two or more years of administrative or human resources experience.
Experience in a manufacturing, industrial, or other hourly workforce environment.
Experience with HRIS, payroll, timekeeping, or applicant tracking systems.

Responsibilities

Maintain accurate and confidential employee personnel files, records, and HR documentation.
Process employee status changes, new hires, terminations, transfers, and other personnel transactions in the HRIS.
Prepare employment letters, verification documents, forms, reports, and other HR-related correspondence.
Maintain current and accurate employee information in HR systems.
Respond to routine employee questions and refer complex issues to the HR Manager.
Assist with developing, distributing, and maintaining HR policies, procedures, and employee communications.
Review timekeeping records for missing punches, discrepancies, and other exceptions.
Coordinate with supervisors and managers to resolve timekeeping issues before payroll deadlines.
Assist with payroll preparation, employee data changes, and payroll-related documentation.
Maintain attendance, leave balance, and other applicable time-off records.
Respond to routine employee questions about pay statements, timekeeping, and leave balances.
Handle payroll and compensation information confidentially and accurately.
Provide HR administrative support to office and shop-floor employees.
Assist with attendance tracking, employee documentation, and routine employee relations matters.
Help coordinate employee meetings, training sessions, safety communications, and company events.
Distribute HR information to employees who do not have regular access to email.
Help maintain required training records, certifications, and other employee qualifications as applicable.
Work with supervisors and managers to complete HR processes accurately and consistently.
Maintain organized records for internal reviews, audits, and regulatory reporting.
Assist with employment eligibility documentation and I-9 recordkeeping in accordance with applicable requirements.
Track required employee forms, acknowledgments, and other compliance documentation.
Prepare routine HR reports and spreadsheets as requested.
Follow company policies and applicable federal, state, and local employment requirements.
Escalate sensitive employee matters, potential policy violations, and compliance concerns to the HR Manager.
Assist with special projects and other HR initiatives as assigned.
Maintain organized electronic and physical filing systems.
Monitor deadlines and follow up with employees and managers for outstanding documentation.
Provide professional, timely, customer-focused service to employees, applicants, and management.
Perform other duties as assigned to support the HR department.