Human Resources - Payroll Admin & Benefits Coordinator

Caloundra RSL Club•Phoenix, AZ

About The Position

The Payroll Admin & Benefits Coordinator supports accurate and timely payroll and benefits processing across multiple entities and properties. Working closely with the Payroll Administrator, operations team, and accounting department, this role handles payroll processing, employee status and compensation changes, onboarding and termination paperwork, benefits and 401(k) processing, bank reconciliations, payroll-related accounts payable, and confidential payroll recordkeeping. The role also assists with recruiting follow-up and new-hire communications. The position requires 1–3 years of payroll, benefits, or HR administration experience. A high school diploma or equivalent is required; an associate or bachelor’s degree in business, accounting, HR, or a related field is preferred. Experience with payroll software is required, with Dayforce preferred, along with proficiency in Microsoft Office, especially Excel. Multi-entity payroll experience and property management experience are beneficial.

Requirements

1–3 years of payroll, benefits, or HR administration experience.
High school diploma or equivalent.
Experience with payroll software; Dayforce is preferred.
Proficiency in Microsoft Office, especially Excel.
Excellent attention to detail in data entry, calculations, and reconciliations.
Strong organizational and time-management skills to meet recurring payroll deadlines.
Discretion and good judgment when handling sensitive employee and compensation information.
Clear, professional written and verbal communication with employees, property teams, vendors, and accounting.
Basic understanding of payroll laws, I-9 requirements, and benefits deductions.

Nice To Haves

Multi-entity payroll experience.
Associate or bachelor’s degree in business, accounting, HR, or a related field.
Property management experience.
Experience with Dayforce payroll software.

Responsibilities

Process multi-entity and special payrolls, including payroll for affordable housing and other designated properties.
Prepare payroll chargebacks and track payments from properties.
Process compensation changes, secondary work assignments, and employee status change forms accurately and on time.
Process 401(k) contributions and employer matching, and support benefits deductions and vendor billing, including vendors such as Voya and BCBS.
Audit new-hire entries in the payroll system, create employee files, and scan and file new-hire documents.
Prepare termination letters and move terminated employees to inactive status in employee files and I-9 records.
Manage I-9 retention and destruction in accordance with federal guidelines.
Obtain monthly bank statements, reconcile cleared payroll checks, report uncleared checks to the state as unclaimed property, review payroll burden calculations, and enter journal entries as needed.
Scan, file, and process payroll-related vendor invoices.
Scan and file payroll paperwork, ensuring records are complete, organized, and confidential.
Assist with recruiting follow-up and new-hire communications, including drug-screen and background-check requests, offer letters, and new-hire forms.
Help with maintenance team setup as needed.