Staffing Coordinator/Administrative Assistant

New York Oncology Hematology • Albany, NY

9d

About The Position

The Staffing Coordinator/Administrative Assistant supports staffing and scheduling across all practice locations, provides administrative support to the Chief Medical Officer and leadership team, and assists with clinical and departmental operations. The role coordinates schedules, staffing coverage, onboarding and credentialing activities, records, reporting, and communications. It serves as a liaison among APPs, physicians, nursing leadership, practice operations, and human resources while handling sensitive personnel and operational information confidentially and professionally.

The position is with a practice focused on cancer care, advanced treatments, and clinical trials. The posting highlights professional growth and continuing education, a collaborative and compassionate team, and multiple locations throughout the Capital Region.

Responsibilities

• Develop, maintain, and update schedules across all practice locations.
• Coordinate daily, weekly, and monthly staffing assignments to ensure adequate clinical coverage.
• Manage PTO, CME, holiday, and leave requests while maintaining appropriate staffing levels.
• Identify scheduling conflicts and work with leadership to resolve coverage gaps.
• Coordinate coverage for unexpected absences, sick calls, and staffing emergencies.
• Monitor staffing patterns and prepare reports on schedule utilization, coverage needs, and trends.
• Maintain accurate scheduling records and staffing databases.
• Communicate schedule changes to APPs, physicians, managers, and operational leaders.
• Provide administrative support to the Chief Medical Officer and leadership team.
• Prepare agendas, meeting materials, reports, presentations, and correspondence.
• Schedule and coordinate departmental and leadership meetings, interviews, and educational sessions.
• Take meeting minutes and track action items and follow-up activities.
• Organize and maintain departmental files, policies, procedures, and records.
• Assist with budget tracking, invoice processing, and departmental purchasing as needed.
• Coordinate onboarding activities for newly hired MDs, including orientation schedules, training, credentialing support, and equipment requests.
• Assist with credentialing, recredentialing, licensure, certification, and continuing education tracking.
• Maintain contact lists, call schedules, committee assignments, and departmental rosters.
• Support regulatory and accreditation requirements through accurate documentation and record maintenance.
• Assist with data collection and preparation of operational, productivity, and quality reports.
• Serve as a liaison between APPs, physicians, nursing leadership, practice operations, and human resources.
• Support internal communications and dissemination of departmental updates.
• Foster collaborative relationships across clinical and administrative teams.
• Maintain confidentiality and professionalism when handling sensitive personnel and operational information.

Benefits

• Professional growth and continuing education opportunities

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed