Staffing Coordinator

Garden Grove Hospital Medical Center•Garden Grove, CA

2d•$23 - $26

About The Position

The Staffing Coordinator provides staffing and scheduling support for assigned departments at Garden Grove Hospital Medical Center. In collaboration with the Chief Nursing Officer (CNO) and department leadership, this role helps create and revise schedules by matching department needs with available personnel, meeting schedule-posting deadlines under Hospital policy or the Collective Bargaining Agreement (CBA), and using organizational staffing strategies to schedule staff productively and cost-effectively. The coordinator evaluates and adjusts daily department staffing, including arranging replacements for paid time off, sick leave, leaves of absence, and other unexpected circumstances. The role obtains staffing needs from assigned departments at regular intervals throughout the shift and through active rounding in units, making real-time adjustments to flex, float, or fill staffing gaps. The coordinator participates in Hospital position control meetings with the C-Suite to review schedules and staffing reports, and forecasts staffing needs to help prevent emergencies. The role also supports the Hospital’s review and approval process for supplemental agency personnel. Responsibilities include promptly reviewing contracted labor candidates for qualifications and submitting them to the CNO and department leadership for placement decisions; maintaining agency candidate orders and compliance files in the Vendor Management System (VMS); reconciling VMS invoices for agency hours and charges in collaboration with Finance; and establishing a pattern of agency reduction.

Requirements

High school diploma or equivalent.
Experience and proficiency with Microsoft Office applications.
Strong interpersonal communication skills.
Ability to excel in a fast-paced environment.

Nice To Haves

Experience in healthcare, preferably in an acute care setting.

Responsibilities

Support staffing and scheduling for assigned departments in collaboration with the CNO and department leadership.
Create and revise department schedules to match department needs with available personnel, meeting posting deadlines under Hospital policy or the CBA.
Schedule staff productively and cost-effectively using the organization’s staffing strategies.
Evaluate and revise daily department staffing, including replacing personnel unavailable due to paid time off, sick leave, leave of absence, or other unexpected circumstances.
Obtain staffing needs from assigned departments at regular intervals throughout the shift and through active rounding in units; make real-time adjustments to flex, float, or fill staffing gaps.
Participate in Hospital position control meetings and work with the C-Suite to review schedules and staffing reports.
Forecast staffing needs to help avoid staffing emergencies.
Support the Hospital’s review and approval process for supplemental agency personnel.
Review contracted labor candidates promptly for qualifications and submit qualified candidates to the CNO and department leadership for placement decisions.
Update agency candidate orders and ensure incoming agency personnel have complete compliance files in the VMS.
Work with Finance to reconcile VMS invoices for agency hours and charges.
Establish a pattern of agency reduction.