Executive Administrative Assistant

SK FOOD GROUP•Groveport, OH

About The Position

SK Food Group is seeking an Executive Administrative Assistant in Groveport, Ohio. Reporting to the President & CEO, this role provides comprehensive administrative support to the President and CEO and the other eight senior executives on the Executive Leadership Team (ELT). It primarily coordinates communication across the leadership team and supports the ELT by scheduling and coordinating meetings, managing travel calendars, and updating key documents and presentations. The assistant is the initial point of contact between the ELT and internal and external constituents, and must manage multiple priorities, changing schedules, urgent matters, and important commitments with sound judgment and discretion. The role coordinates complex executive calendars and meetings, arranges travel and events, prepares communications and meeting materials, supports strategic initiatives and special projects, and helps executives stay ahead of deadlines and decisions. The position also involves handling sensitive business and personnel information confidentially, coordinating visitors and guests, and supporting company events as needed. Travel is estimated at 15–20%.

Requirements

Bachelor's degree in Business, Communications, or a related field, and at least five years of administrative or executive support experience, preferably supporting multiple senior leaders; or an equivalent combination of education and experience.
Demonstrated interpersonal skills to establish and maintain effective working relationships with executive leadership, coworkers, and outside customers.
Demonstrated ability to manage multiple executive calendars and competing priorities.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, Adobe Acrobat, and other business application software.
Strong attention to detail and follow-through.
Ability to manage confidential information with discretion.
Ability to work independently and exercise sound judgment.
Comfort working in a fast-paced environment where priorities change quickly.
Ability to travel, estimated at 15–20%.

Nice To Haves

Experience coordinating executive travel and large leadership meetings.
Strong proficiency using modern productivity and AI tools to improve administrative efficiency.

Responsibilities

Coordinate complex calendars and scheduling across nine executives and their functional groups.
Prioritize meeting requests according to business importance, urgency, and executive availability; anticipate conflicts and recommend solutions.
Coordinate internal and external meetings with the parent company, customers, suppliers, business partners, and other stakeholders, including recurring leadership meetings, operating reviews, and strategic planning sessions.
Manage meeting requests and competing priorities to protect executive time, and build preparation and travel time into calendars.
Prepare and distribute meeting agendas and supporting materials in advance.
Arrange meeting rooms, technology, virtual meeting links, meals, and other logistics.
Capture decisions, action items, owners, and due dates when requested, and help executives track deadlines, deliverables, and upcoming decisions.
Coordinate executive travel, including flights, hotels, transportation, and meeting logistics.
Coordinate executive dinners, leadership events, customer visits, off-site meetings, and other special events.
Assist executives with expense reporting and reconciliation as requested.
Communicate professionally with senior leaders, customers, suppliers, and external stakeholders.
Handle sensitive business and personnel information with judgment, confidentiality, and discretion.
Serve as a professional point of contact for the ELT and coordinate office visitors and executive guests.
Prepare and assist with correspondence, presentations, reports, meeting materials, and other executive communications.
Support strategic initiatives and special projects, conduct basic research, and assemble information for executive review.
Support company events as needed and take ownership of administrative projects from assignment through completion.
Perform other duties as assigned.