Executive Administrative Assistant

Alfasigma • Morristown, MN

5d • $90,000 - $120,000

About The Position

Alfasigma is seeking an Executive Administrative Assistant to join its US Pharmaceuticals team. The role provides high-level administrative and operational support to multiple Commercial and HR Leadership Team members. As a trusted partner, the assistant will manage complex calendars, coordinate travel and meetings, and keep priorities and follow-through on track across competing demands. The position requires sound judgment, discretion, and a proactive approach in a fast-paced pharmaceutical environment.

The assistant will coordinate leadership meetings, offsites, and business events; prepare presentations and correspondence; process expenses, invoices, and purchase requests; and serve as a professional point of contact for stakeholders. The role also partners with colleagues and cross-functional teams to coordinate shared priorities, provide coverage, and improve administrative processes.

Requirements

• At least 7 years of progressively responsible executive assistant experience, including direct support to senior executives.
• Ability to manage complex calendars, travel arrangements, and meeting logistics while navigating shifting priorities and deadlines.
• Excellent organizational skills, attention to detail, and follow-through, with judgment to prioritize requests from multiple stakeholders.
• Strong written and verbal communication skills and confidence working professionally with senior leaders, colleagues, and external partners.
• Discretion in handling confidential business and personnel information, with integrity and professionalism.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams; comfort learning expense, travel, and purchasing systems.
• A proactive, resourceful approach, strong problem-solving skills, and the ability to work independently while collaborating effectively with others.
• High school diploma or equivalent required.

Nice To Haves

• Experience supporting multiple leaders concurrently is strongly preferred.
• Associate or bachelor’s degree preferred.
• Experience in pharmaceuticals, biotechnology, or another regulated industry is a plus.

Responsibilities

• Provide proactive executive support to multiple Commercial and HR Leadership Team members, balancing individual needs with shared business priorities.
• Manage complex calendars across time zones, assess meeting requests, resolve scheduling conflicts, and protect time for critical priorities.
• Coordinate domestic and international travel, including itineraries, accommodations, ground transportation, and adjustments when plans change.
• Plan and coordinate leadership meetings, offsites, and other business events, including agendas, logistics, meeting materials, and technology needs.
• Prepare, proofread, and organize presentations and correspondence accurately.
• Prepare and reconcile expense reports, process invoices and purchase requests, and maintain accurate records in accordance with company policies.
• Serve as a professional point of contact for internal and external stakeholders, coordinating communication and handling sensitive information discreetly.
• Partner with colleagues and cross-functional teams to coordinate shared priorities, provide coverage, and improve administrative processes.
• Anticipate needs, resolve routine issues independently, and escalate time-sensitive matters with appropriate context and recommended next steps.

Benefits

• 401(k) plan with company match
• Rewards and recognition program
• Health care benefits, including medical, prescription drug, dental, and vision insurance
• Short- and long-term disability coverage
• Plan coverage for domestic partners
• Paid parental leave benefits and adoption assistance
• Tuition reimbursement assistance
• Paid Time Off program including 20 vacation days, 11 holidays, 4 personal days, and 2 volunteer days per calendar year
• Well-being and work/life programs

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED