Executive Administrative Assistant

Merrill Manufacturing Co•Storm Lake, IA

About The Position

Merrill Manufacturing is a family-owned manufacturer of parts and accessories for the water, well, and water system industries. The Executive Administrative Assistant provides high-level administrative support to the management team and helps ensure the efficient operation of day-to-day activities. The role manages schedules and communications for key company executives, prioritizes emails and phone calls, prepares meeting materials, and coordinates travel. The position also supports document preparation, pricing and quote work, shipping and freight administration, expense reporting, event coordination, filing, and front-entry access. The role requires strong communication, organization, attention to detail, independent judgment, and the ability to handle confidential information.

Requirements

High school diploma or equivalent.
Three to five years of experience as an Executive Administrative Assistant or in a similar role.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Excellent written and verbal communication skills.
Superior organizational skills and attention to detail.
Ability to multitask and prioritize workload effectively.
Strong problem-solving and analytical skills.
Ability to work independently and handle confidential information.
Successfully pass a background and drug screening.

Nice To Haves

Bachelor’s degree in business administration or a related field.

Responsibilities

Serve as the first point of contact for internal and external communications for management.
Prepare and edit documents, presentations, and spreadsheets.
Update company price books and help print finished copies as needed.
Conduct research and analysis on projects and topics, and maintain competitive pricing spreadsheets.
Enter executive team expense reports accurately and promptly, ensuring proper categorization and compliance with company reimbursement policies.
Investigate, initiate, and maintain records for freight claims with carriers and other departments.
Analyze shipment information, including weight, destination, and transportation mode, to determine shipping costs as needed.
Perform initial and final work on special quotes and maintain quote files.
Provide primary front-entry access for the front door.
Assist with scheduling appointments, meetings, and conference calls for the management team.
Maintain an organized filing system and manage correspondence, emails, and reports.
Arrange travel, including flights, hotels, and transportation.
Coordinate and help plan events, meetings, and company functions.
Manage project-related documents and prepare reports and presentations.
Handle calls, messages, and other correspondence for executive team members.
Track orders through trucking or shipping companies as needed.
Review freight bills from shipping companies.
Rate or re-rate orders as needed in response to sales and shipping requests.
Perform other duties as assigned by the direct supervisor.