Executive Administrative Assistant
About The Position
The Executive Assistant supports the Executive Director and senior management, the Board of Trustees and its committees. The role maintains corporate and administrative records for Legal Aid Society and its affiliated organizations, functions as office manager and primary administrative contact for a staff of 100 (including 45 attorneys), and supports recruitment, onboarding, and related activities. The position is integral to grant management, funder relationships, and regulatory compliance, and requires discretion, confidentiality, and independent judgment. Legal Aid Society of Greater Cincinnati is a nonprofit law firm serving Southwest Ohio. Its mission is to reduce poverty and ensure family stability through effective legal assistance.
Requirements
- Bachelor’s degree or university-level coursework with demonstrated writing proficiency.
- Significant experience providing administrative support to senior-level management, preferably in a nonprofit, social service, or legal setting.
- Experience typing with speed and accuracy, formatting documents, and navigating a variety of online reporting platforms.
- Reliable, well-organized, attentive to detail, and accountable for results.
- Excellent interpersonal skills and ability to interact effectively with staff, government funders, Board members, clients, vendors, and others.
- Ability to take notes, compose letters, and draft meeting minutes.
- Excellent grammar, editing, and proofreading skills.
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, and comfort learning and using new software.
- Ability to work under pressure and maintain composure.
- Must be bondable and able to pass background checks and government security requirements.
Responsibilities
- Provide administrative support to the Executive Director and senior management.
- Support the Board of Trustees and its committees.
- Maintain corporate and administrative records for Legal Aid Society and its affiliated organizations.
- Serve as office manager and primary administrative contact for a staff of 100, including 45 attorneys.
- Support recruitment, onboarding, and related activities.
- Contribute to grant management, funder relationships, and regulatory compliance.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Employer-funded pension contribution
- 401K
- Generous paid time off
- Paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Senior
