Sr. Administrative Assistant (Administrative Support Assistant III) - Network Compliance

Capital One • McLean, VA

8d • Hybrid

About The Position

Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives in a fast-paced, tech-savvy environment. The role handles administrative responsibilities that allow executives to focus on department and company goals. It requires flexibility, adaptability, resourcefulness, autonomy, problem-solving, and the ability to respond to changing demands and priorities. The assistant serves as a gatekeeper and extension of executive leaders and helps ensure the team is efficient, productive, and well-supported.

The position includes managing complex schedules, coordinating travel, preparing expense reports, organizing meetings and team events, and communicating information. The assistant also prepares and proofreads business communications and builds effective working relationships across the organization. This is a hybrid role subject to Capital One’s policy on required on-site presence at the designated office location.

The role offers a comprehensive benefits package supporting employees’ health, financial, and other well-being needs. Benefit eligibility varies by employment status and management level.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Nice To Haves

• Associate degree.
• 5 or more years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 3 or more years of calendar management supporting multiple executives.
• 1 or more years of meeting and event planning experience.
• Experience setting up video-conference and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Manage daily calendars for multiple executives and adjust or prioritize schedules in response to last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
• Coordinate travel arrangements and prepare expense reports using Capital One systems in a timely manner.
• Drive team activities and events, including all-hands and team meetings, conferences, supply orders, and social events.
• Prepare professional business communications, including memos, letters, and emails.
• Build and maintain business relationships with executives and administrative staff across the organization.
• Perform general administrative duties, including copying and distributing mail, and support ad hoc projects, committees, and group events.
• Promote a fun, team-oriented work environment.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being; eligibility varies by employment and management status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED