Sr. Administrative Assistant (Administrative Support Assistant III) - Technical Risk Management
About The Position
Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives in a fast-paced, technology-oriented environment. The role manages administrative work so executives can focus on department and company goals. It calls for flexibility, adaptability, resourcefulness, autonomy, problem-solving, and the ability to respond to changing demands and priorities. The assistant serves as a gatekeeper and extension of executive leaders and plays a pivotal part in keeping the team efficient, productive, and positive. The position encompasses a broad range of administrative functions, including managing complex executive schedules, arranging travel, preparing expense reports, and sharing information. The assistant also serves as a team ambassador through personable communication and strong writing and proofreading skills. This is a hybrid position. The employee is expected to follow Capital One's hybrid policy for required on-site presence at the designated office location. Capital One does not provide immigration sponsorship or related support for this position.
Requirements
- High school diploma, GED, or equivalent certification.
- At least 2 years of administrative experience.
- At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
Nice To Haves
- Associate degree.
- 5 or more years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
- 3 or more years of calendar management experience supporting multiple executives.
- 1 or more years of meeting and event planning experience.
- Experience setting up video-conferencing and Zoom/Skype technology for meeting users.
- Experience planning ahead and managing time effectively.
- Excellent written and verbal communication skills.
- Excellent organizational skills.
Responsibilities
- Manage daily calendars for multiple executives, adjusting and prioritizing schedules in response to last-minute changes.
- Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
- Coordinate travel arrangements and prepare expense reports using Capital One systems.
- Drive team activities and events, including all-hands and team meetings, conferences, supply ordering, and social events.
- Prepare professional business communications, including memos, letters, and emails.
- Build and maintain good business relationships with executives and administrative staff across the organization.
- Perform general administrative duties, including copying and distributing mail, and contribute to ad hoc projects, committees, and group events.
- Promote a fun, team-oriented work environment.
Benefits
- Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
