Sr. Administrative Assistant (Administrative Support Assistant III) - Privacy Compliance

Capital One • McLean, VA

13d • $80,900 - $92,300 • Hybrid

About The Position

Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives in a fast-paced, tech-savvy environment. The role handles administrative work that enables executives to focus on department and company goals. It requires flexibility, adaptability, resourcefulness, autonomy, and problem-solving as priorities and demands change. The assistant serves as a gatekeeper and extension of executive leaders and helps maintain an efficient, productive, and positive team environment.

The position includes managing complex executive schedules, arranging travel, preparing expense reports, and communicating information. The assistant is also expected to write and proofread professional communications, coordinate meetings and events, and carry out general administrative duties. This is a hybrid role, with on-site attendance required according to Capital One’s hybrid policy for the designated office location. The listed full-time annual salary range for McLean, Virginia, is $80,900–$92,300.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Nice To Haves

• Associate degree.
• 5 or more years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 3 or more years of calendar management experience supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience setting up video conferencing and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Manage daily calendars for multiple executives, adjusting and prioritizing schedules when plans change.
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
• Coordinate travel arrangements and prepare expense reports using Capital One systems.
• Coordinate team activities and events, including all-hands meetings, team meetings, conferences, supply orders, and social events.
• Prepare professional business communications, including memos, letters, and emails.
• Build and maintain business relationships with executives and administrative staff across the organization.
• Perform general administrative duties, including copying and distributing mail, and support ad hoc projects, committees, and group events.
• Promote a fun, team-oriented work environment.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being; eligibility varies by employment status and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED