Sr. Administrative Assistant (Administrative Support Assistant III) - Privacy Compliance

Capital One • McLean, VA

12d • Hybrid

About The Position

Capital One is seeking an experienced, self-motivated Administrative Support Assistant III to support multiple executives in a fast-paced, technology-oriented environment. The role partners with executives to manage administrative needs, allowing them to focus on department and company goals. It calls for flexibility, adaptability, resourcefulness, autonomy, and sound problem-solving as priorities and demands change. As a gatekeeper and extension of executive leaders, the assistant helps keep the team efficient, productive, and connected.

The assistant manages complex executive schedules, makes travel arrangements, prepares expense reports, coordinates meetings and events, and communicates information. The role also prepares and proofreads professional business communications, builds relationships across the organization, and performs general administrative duties. This is a hybrid position subject to Capital One’s policy on required on-site presence at the designated office location.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Nice To Haves

• Associate degree.
• 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 3+ years of calendar management supporting multiple executives.
• 1+ years of meeting and event planning experience.
• Experience setting up video conference and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.

Responsibilities

• Manage daily calendars for multiple executives, adjusting and prioritizing schedules in response to last-minute changes.
• Arrange conference rooms, catering, audio/video, and other services for meetings and conferences.
• Coordinate travel arrangements and prepare expense reports using Capital One systems.
• Drive team activities and events, including all-hands and team meetings, conferences, supply orders, and social events.
• Prepare professional business communications, including memos, letters, and emails.
• Build and maintain business relationships with executives and administrative staff across the organization.
• Perform general administrative duties, including copying and distributing mail, and support ad hoc projects, committees, and group events.
• Promote a fun, team-oriented work environment.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being; eligibility varies by employment status and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED