Sr. Administrative Assistant (Administrative Support Assistant III) - Compliance and Ethics

Capital One • Richmond, VA

12d • Hybrid

About The Position

Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives in a fast-paced, technology-oriented environment. The assistant manages executives’ administrative needs so they can focus on department and company goals, adapting to changing demands and priorities and using resourcefulness and problem-solving skills to handle new tasks and projects. The role serves as a key point of coordination for executive leaders and their teams, helping maintain an efficient, productive, and positive work environment.

The position involves strategically managing complex schedules, coordinating travel, preparing expense reports, arranging meetings and events, and communicating information. The assistant is expected to write and proofread professional communications with strong grammar and composition. This is a hybrid role, with on-site attendance required in accordance with Capital One’s hybrid policy for the designated office location.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Nice To Haves

• Associate degree.
• 5 or more years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• 3 or more years of calendar management experience supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience setting up video conferencing and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Manage daily calendars for multiple executives, adjusting or prioritizing schedules in response to last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
• Coordinate travel arrangements and prepare expense reports using Capital One systems in a timely manner.
• Drive team activities and events, including all-hands meetings, team meetings, conferences, supply orders, and social events.
• Prepare professional business communications, including memos, letters, and emails.
• Build and maintain business relationships with executives and administrative staff across the organization.
• Perform general administrative duties, including copying and mail distribution, and support ad hoc projects, committees, and group events.
• Promote a fun and team-oriented work environment.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being; eligibility varies by employment status and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED