Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Experience with office equipment such as printers, scanners, copiers, and phone systems.
• Ability to create and maintain spreadsheets, contact lists, reports, and tracking logs.
• Strong written and verbal communication skills.
• Excellent organization, time management, and attention to detail.
• Ability to prioritize tasks, meet deadlines, and work independently or as part of a team.
• Professional phone etiquette and customer service skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Driving record within company policy.

Nice To Haves

• Basic understanding of Accounts Payable, Accounts Receivable, and general accounting processes, including invoicing, purchase orders, or expense reporting.
• Experience working with accounting software, invoices, customer payments, vendor payments, and account reconciliations.
• Strong problem-solving skills and a proactive approach to supporting office needs.
• Bilingual communication skills are a plus, if applicable.

Responsibilities

• Complete daily bank and post office errands, including deposits, mail drop-offs, pickups, and other business-related transactions.
• Distribute incoming mail and interoffice correspondence to the appropriate departments in a timely manner.
• Maintain and update the company newsletter by gathering information, coordinating submissions, and ensuring content is accurate and professionally presented.
• Perform daily scanning of documents and ensure electronic files are accurately named, organized, and stored.
• Maintain and update the company phone list to ensure employee contact information remains current and accessible.
• Email invoices, statements, and related account documents to customers accurately and in a timely manner.
• Assist with daily and weekly credit card reconciliations by organizing receipts, reviewing transactions, and supporting accurate recordkeeping.
• Cross-train in administrative, accounting, and office support functions to provide coverage during employee absences, vacations, or periods of increased workload.
• Assist Human Resources with filing, document organization, and the maintenance or clean-up of archived employee and administrative files.
• Assist with data entry.
• Handle confidential information with discretion and follow company policies and procedures.
• Answer and direct phone calls, emails, and other correspondence in a professional and timely manner.
• Maintain accurate electronic and physical filing systems, records, and office documentation.