Administrative Assistant to Legal (Part-Time/Benefits Eligible)

Beginnings Credit Union•Ithaca, NY

About The Position

Beginnings Credit Union is seeking an outgoing, experienced Administrative Assistant to Legal to provide receptionist and clerical support for the Legal department. The role provides friendly, accurate, and timely service to members, visitors, law firms, and colleagues. It requires strong organizational skills, attention to detail, the ability to multitask, excellent verbal and written communication, and the ability to build positive relationships. This is a part-time, benefits-eligible position scheduled for 25 hours per week. The compensation is $22.00–$24.00 per hour.

Requirements

One year or more of similar or related experience.
Education equivalent to a high school education.
Strong verbal and written communication skills.
Ability to work independently and in a team environment.
Ability to multitask, prioritize, and manage deadlines.
Courtesy, tact, and confidentiality.
Adaptability and resourcefulness.

Nice To Haves

Proficiency with Microsoft Suite products.

Responsibilities

Greet members and visitors in a friendly, professional manner.
Distribute incoming and outgoing mail in a timely and organized manner.
Log and track legal review questions and emails using appropriate tracking systems.
Maintain and monitor the Legal department inbox, triaging and tracking requests and inquiries to ensure timely follow-up.
Assist the Legal department with preparing and maintaining documents and files.
Schedule refinance and purchase closings, as well as staff use of meeting rooms.
Obtain payoff statements from other lenders, insurance binders, and property tax receipts.
Work with outside attorneys to obtain closing statements.
Create a paper file when an abstract or stub is received and save tax searches in a secure location.
Conduct purchase closings by copying closing documents and checks, answering questions, confirming documents are received, signed, and notarized, and ensuring appropriate documents reach all involved team members.
Prepare and email welcome letters for purchase closings.
Assist with preparing closing documents.
Assist the Legal Post Closing Administrator with general post-closing duties.
Maintain logs and filing systems for updated abstracts.
Fax or email commitments to borrowers and law offices.
Provide miscellaneous clerical services and general office duties, including preparing Word documents, copying, and filing.
Perform other related duties as assigned.