Admin Asst/Receptionist

Geami•Shelton, CT

1d•Onsite

About The Position

The Administrative Assistant performs administrative functions and activities through ACOE to help ensure efficient operations of the Shelton facility and supports the Shelton senior management team with a variety of organizational tasks. The role manages the Shelton reception desk as well as the administrative functions of the position. It is a full-time, Monday–Friday, in-office position. The position welcomes visitors, handles incoming calls, maintains the reception area, and supports senior management with travel, expense reporting, office supplies, mailroom operations, meeting arrangements, pantry and kitchen needs, fleet cars, purchase requisitions, and onsite HR activities. It also assists with office equipment maintenance and coordinates with onsite and remote IT teams to address meeting-room setup and technology issues. Other duties may be assigned. The position has no supervisory responsibilities. Ranpak participates in the E-Verify program in certain locations as required by law.

Requirements

High school diploma or equivalent.
Demonstrated knowledge of Microsoft Office Suite, including PowerPoint, Outlook, Word, and Excel.
Demonstrated knowledge of travel scheduling programs.
Organizational, time management, and reporting skills.
Ability to work well under pressure and in priority situations.
Professional demeanor.
Reliability and ability to meet deadlines.
Ability to maintain confidential information.
Team-player approach.

Responsibilities

Welcome guests, determine the nature of their business, notify employees of their arrival, ensure guests are comfortable, and issue visitor passes and personal protective equipment.
Answer telephone calls, determine the nature of the business, and forward calls to appropriate personnel.
Maintain and ensure the security of the front lobby and reception area.
Assist senior management, including the CEO, with administrative tasks.
Assist with transportation, hotel, and travel reservations for the senior team and guests.
Assist with the TSI Travel Program and NOAM Office Supply Program.
Assist with Bank of America expense reporting.
Maintain the mailroom and its equipment; receive, sort, and route inbound mail and packages.
Maintain and organize front desk supplies and coordinate ordering office supplies for Shelton through the company program.
Order, stock, and manage kitchen and pantry supplies; keep the office, kitchen, and pantry tidy and maintained.
Order and set up lunch and refreshments for meetings held in the office.
Clean and maintain coffee machines, keep them stocked, and manage relationships with vending machine and coffee vendors.
Make reservations for breakfast, lunch, and dinner meetings and coordinate conference room reservations.
Perform administrative duties such as printing, preparing correspondence and documents, scanning, and copying.
Create purchase requisitions and maintain fleet cars based at Shelton.
Serve as the onsite liaison to HR; assist with onsite interviews and new employee orientation activities; and support HR compliance activities involving required documents and forms.
Assist with maintenance of copiers and other office equipment, including stocking copiers with paper.
Assist with conference room and showroom setup for meetings and coordinate with onsite and remote IT teams to troubleshoot connectivity or other technology issues.
Troubleshoot computers, phones, AV equipment, copiers, and other technology with onsite and remote IT teams.
Perform other duties or tasks as assigned.