Admin Asst/Receptionist

Wyoming Machinery Company•Casper, WY

15h

About The Position

Performs secretarial, administrative, reception, bookkeeping, clerical, and operational support for the assigned office and departments. Serves as an initial point of contact for calls and visitors, provides information, directs inquiries, and coordinates communications. Supports financial and purchasing activities, including bookkeeping, deposits, account balancing, purchase orders, payroll data, and budget monitoring. Maintains office records, supplies, calendars, meeting arrangements, and retail-space inventory; assists with department operations, travel arrangements, seasonal activities, and special projects. The role uses office equipment and software, follows safe work practices, and may work overtime as needed. The usual schedule is eight hours per day, five days per week.

Requirements

High school diploma or equivalent.
At least one year of related experience.
Valid driver's license.
Public Notary or ability to become a Public Notary.
Knowledge of standard office procedures, methods, and equipment.
Knowledge of English usage, spelling, vocabulary, grammar, proofreading, and punctuation.
Knowledge of basic mathematical principles and numerical, alphabetical, and subject-matter filing.
Skill in operating modern office equipment and typing and entering data at a speed necessary for successful job performance.
Ability to learn the procedures and functions of the assigned position; plan and organize work to meet schedules and timelines; and understand and follow oral and written instructions.
Ability to communicate clearly and concisely, orally and in writing, and foster positive and harmonious working relationships.
Ability to maintain confidentiality.
Ability to move and arrange office tables and chairs and lift up to 25 pounds.

Responsibilities

Perform secretarial and administrative work and relieve management staff of administrative details.
Compile and organize information and data; organize and facilitate office activities; recommend procedural changes affecting support activities.
Maintain a calendar of department activities, meetings, and events; schedule meetings, arrange room setup, and prepare meeting materials.
Receive and screen calls and visitors, provide routine and non-routine information, refer technical issues, respond to general complaints, and take messages.
Type, proofread, and process correspondence, agendas, reports, memoranda, and other documents; compose basic documents as instructed and distribute copies.
Receive, open, review, sort, date-stamp, and distribute office mail.
Perform bookkeeping tasks, including accounts payable, accounts receivable, and billing; collect, receipt, count, and balance money; issue receipts and maintain transaction records.
Make daily bank and credit card deposits and balance customer cash accounts.
Order, receive, inventory, store, and distribute supplies; contact vendors and suppliers and maintain related records.
Provide information and forms to staff and the public and apply or interpret department policies, procedures, services, and operations.
Coordinate communications among office staff, the public, businesses, and others.
Assist with collecting and organizing budget information, monitor assigned budget line items, and provide status reports.
Verify employee time cards and enter payroll data as required.
Proofread service reports and review work orders before closing.
Contact customers for purchase orders or payment information.
Make travel arrangements for departments and prepare and initiate purchase orders, ensuring items are posted correctly.
Attend staff meetings and related activities and attend workshops, conferences, and classes as requested.
Provide backup support for inventory control and maintain inventory and organization within the facility's retail space.
Coordinate seasonal company activities and perform general clerical duties, including maintaining and filing records, verifying information, and recording information.
Operate office machines and equipment and use office software applications.
Adhere to safe work practices and procedures.
Perform related duties and responsibilities as assigned.