Dist Admin Asst
About The Position
The District Administrative Assistant provides high-level administrative support to the Iowa Annual Conference of the United Methodist Church. The role conducts research, prepares statistical and financial reports, handles information requests, and performs clerical work such as preparing correspondence, arranging conference calls, and scheduling meetings. The assistant is expected to maintain confidentiality and promote cohesiveness, support, and trust within the Conference connection. This is one of five District Administrative Assistant positions across Iowa. The position is remote, with quarterly travel to the Conference office and possible travel within the assigned district area. The role supports district calendars and communications, helps develop church and clergy profiles for the appointment process, maintains records and files, manages information distribution systems, coordinates district and Conference meetings and events, and assists with district financial records and budgets. Other duties may be assigned.
Requirements
- Associate degree or equivalent.
- Minimum of five years of related experience.
- Valid driver’s license.
- Proficiency in Microsoft Office applications, including Word, Excel, Teams, and PowerPoint.
- Excellent oral, written, and interpersonal communication skills.
- Ability to quickly learn United Methodist Church polity and the pastoral and lay leadership of the Iowa Annual Conference and local congregations, especially in the assigned district.
- Ability to interpret apportionments and the meaning of connectionalism.
- Ability to discern whether information is confidential and determine the appropriate level of sharing.
- Ability to build rapport and trust with laity and clergy.
- Ability to plan, develop, and coordinate multiple projects.
- Ability to organize resources and establish priorities.
Nice To Haves
- Knowledge of database management and data querying, including Microsoft Access, is preferred.
Responsibilities
- Coordinate the district calendar and prepare reports, email, memos, letters, and forms.
- Serve as a point of contact within and across Conference districts; monitor calls and correspondence and determine which matters can be handled directly and which require a District Superintendent’s input or response.
- Collaborate with the Executive Secretary to the Cabinet and District Superintendents to develop church and clergy profiles for the Appointive Cabinet’s appointment process.
- Collect clergy and church information following charge conferences, monitor required forms, enter information into the Conference database, and maintain church and clergy files.
- Manage and maintain the distribution of information and related software or systems, including the Conference website, email news blasts, Facebook, newsletters, and brochures.
- Coordinate logistics for District and Conference events and meetings, including scheduling locations, arranging appropriate hospitality, assembling agendas and reports, and maintaining meeting records.
- Work with Conference Administrative Services staff to maintain District financial records; file and maintain vouchers for District offices and District Connectional Ministries Council budgets; monitor budgets and help others understand reports.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
