ADMIN ASST-HRLY
About The Position
The Administrative Assistant is responsible for clerical functions and administrative support for food service programs at San Jose State University. The role supports daily administrative, staffing, personnel, financial, and recordkeeping activities while maintaining professional and effective working relationships with colleagues and school community members. This is a full-time position. The schedule will be discussed during the interview. Previous experience is preferred. The listed pay range is $24.00 to $28.00 per hour. Applications are accepted on an ongoing basis until openings are filled. Because the position supports an educational facility, work may decline or cease during school breaks; such periods may be unpaid and deemed a temporary layoff. Depending on business needs, associates may be required to work year-round, potentially at a different location during breaks.
Requirements
- Previous experience preferred.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Nice To Haves
- Previous experience.
Responsibilities
- Answer telephones and direct inquiries professionally and in a client-centric manner.
- Maintain confidential personnel files.
- Assist management in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff to cover short-notice callouts.
- Maintain effective working relationships with co-workers, school personnel, administrators, students' parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, verify calculations, check item prices against bid specifications, and identify pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist with preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform work safely.
- Perform other duties as assigned.
Benefits
- Opportunities for training and development
- Retirement plan
- Associate shopping program
- Health and wellness programs
- Discount marketplace
- Identity theft protection
- Pet insurance
- Voluntary benefits, including critical illness insurance, accident insurance, hospital indemnity insurance, legal services, and a choice auto and home program
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and AD&D
- Disability insurance
- Commuter benefits
- Employee assistance program
- Flexible spending accounts
- Paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
