Admin Asst-Hrly
About The Position
The Admin Assistant is responsible for clerical functions and administrative support for food service programs at San Jose State University. The role includes answering and directing telephone inquiries, maintaining confidential personnel files, assisting management with confidential employment and labor relations documents, supporting staffing needs, and maintaining accurate records. The position also handles computer-based sales and meal-count entry, bank deposit reconciliation, vendor invoice and statement reconciliation, preparation of state reimbursement claims, and assistance with monthly financial reports. The role requires maintaining a clean and safe work environment, attending required in-service and safety meetings, and performing other duties as assigned. This is a full-time position at an educational facility. Work may be reduced or paused during school breaks when food service needs decline or cease, and such periods may be unpaid temporary layoffs. Depending on business needs, year-round work may be required, potentially at a different location during breaks.
Requirements
- Previous experience is preferred.
- Must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Nice To Haves
- Previous experience.
Responsibilities
- Answer telephones and direct inquiries in a professional, client-centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment using a computer, checking calculations and item prices against bid specifications and resolving pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform work safely.
- Perform other duties as assigned.
Benefits
- Opportunities for training and development
- Retirement plan
- Associate shopping program
- Health and wellness programs
- Discount marketplace
- Identity theft protection
- Pet insurance
- Voluntary benefits, including critical illness insurance, accident insurance, hospital indemnity insurance, legal services, and a choice auto and home program
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and AD&D insurance
- Disability insurance
- Commuter benefits
- Employee assistance program
- Flexible spending accounts (FSAs)
- Paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
- Instapay through the One @Work app
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
