Administrative Assistant REG Hub 1 Bristol
About The Position
DAC Beachcroft is seeking an organised, proactive and service-focused Administrative Assistant to support its Real Estate team in Bristol. The role provides administrative and file management support to lawyers and legal support teams, helping legal and administrative processes run smoothly and ensuring work is delivered efficiently, accurately and to a high standard. The successful candidate will work closely with the Hub Leader, lawyers, Practice Assistants, Legal Support Assistants and other business support colleagues. The firm describes itself as an international law firm with more than 2,800 professionals across the UK, Europe, Asia-Pacific and Latin America. It highlights collaboration, innovation, continuous improvement and an inclusive workplace, and offers exposure to a busy, commercially focused Real Estate practice, structured development and learning opportunities, and a supportive team culture.
Requirements
- Previous office-based administration experience.
- Strong organisational and time management skills.
- Excellent attention to detail and accuracy.
- Intermediate Microsoft Office skills.
- Strong communication skills and the ability to build effective working relationships.
- A customer- and client-focused approach.
- Ability to manage multiple priorities in a busy environment.
- A positive, proactive and flexible attitude.
- Commitment to delivering a high standard of work and service.
Nice To Haves
- Experience within a legal or professional services environment.
- Experience using document management or case management systems.
- An interest in developing a long-term career within a law firm or professional services organisation.
Responsibilities
- Maintain electronic and paper files and ensure documents are correctly filed and managed.
- Open, maintain, close and archive legal matters in accordance with firm procedures.
- Process incoming post, scan and save documents, and circulate information to relevant stakeholders.
- Upload, edit and manage documentation in document management systems.
- Prepare, collate and index legal documents.
- Support deeds management and scheduling activities.
- Produce and maintain tracking schedules and management information reports.
- Arrange room bookings, travel, courier services and other administrative requirements.
- Send large electronic document packs and manage electronic signature processes using approved systems.
- Assist with client relationship management tasks.
- Develop an understanding of client-specific requirements, protocols and processes.
- Support the organisation of events, seminars and meetings.
- Liaise with lawyers and support teams to ensure priorities are met and deadlines achieved.
- Provide updates on work progress and deliver responsive, high-quality service to internal stakeholders.
- Support online applications and searches through platforms such as Companies House and Land Registry.
- Create and maintain client data room content as instructed.
- Assist with preparing court bundles and supporting documentation.
- Ensure correspondence and documentation are accurately stored within firm systems.
- Comply with firm policies, procedures and regulatory requirements.
- Assist with billing and expenses processes.
- Support matter-related financial administration, including payments and transfers.
- Help ensure financial information is processed accurately and promptly.
Benefits
- Opportunity to work within a respected international law firm.
- Exposure to a busy and commercially focused Real Estate practice.
- Structured career development and learning opportunities.
- Supportive and collaborative team culture.
- Opportunity to build experience in the legal and professional services sector.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
