Administrative Assistant 1

The University of Toledo • Toledo, OH

7d • Onsite

About The Position

Provides administrative support across a diverse range of functions to support management and facilitate daily work. Assists with program or departmental direction by relieving supervisors of routine and non-routine administrative duties. Provides information; prepares correspondence and reports; maintains calendars; monitors departmental budget expenditures; and resolves administrative problems or recommends courses of action.

Requirements

• High school diploma or equivalent.
• Previous secretarial experience; experience in the same or a similar departmental specialty is preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office applications, including MS Word, Excel, Access, Adobe, Outlook, and calendar tools.
• Ability to type 60 words per minute accurately with minimal errors.
• Exceptional organization, self-motivation, and initiative.
• Professional and dependable, with the ability to work independently and as part of a team.
• Excellent telephone and interpersonal skills.
• Ability to function under stress while maintaining a professional image.
• Some departments may require specialty knowledge, such as faculty or student affairs, medical terminology, HIPAA, privacy, and compliance regulations.
• Some departments may require knowledge of department-specific specialty applications.

Responsibilities

• Provide administrative support to management and facilitate daily work.
• Relieve supervision of routine and non-routine administrative duties.
• Provide information and prepare correspondence and reports.
• Maintain calendars.
• Monitor departmental budget expenditures.
• Resolve administrative problems and/or recommend courses of action.
• Function as a liaison between the department and other University departments, affiliates, and the community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED