Administrative Assistant 1

Aston Carter•Austin, TX

1d•$20 - $20•Onsite

About The Position

This contract Administrative Assistant role provides high-level administrative and clerical support to ensure smooth office operations while a team member is on short-term leave. The role manages information and communications, supports day-to-day office functions, and assists visitors, clients, and employees. It serves as a key point of contact and helps maintain organized records, accurate documentation, and efficient workflows. The position is fully onsite in Austin, Texas, in an office environment. The schedule is Monday through Friday, typically 8:00 a.m. to 5:00 p.m. The role regularly uses computers and standard office equipment, including Microsoft Word, Excel, and PowerPoint, and requires professional office attire when greeting and assisting visitors. Paid parking is provided. Interviews are conducted virtually, but work is performed onsite.

Requirements

High school diploma or GED.
Two years of experience in administrative support, clerical work, or a related office environment.
Strong verbal and written communication skills.
Ability to multitask in a fast-paced office environment.
Customer service skills for interacting professionally with visitors, clients, and employees.
Interpersonal skills and ability to collaborate with colleagues.
Ability to work independently and manage time efficiently with minimal supervision.
Ability to organize information, maintain accurate records, and manage filing systems.
Ability to handle confidential information with discretion and professionalism.
Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.

Nice To Haves

Experience providing administrative support in an office setting, including clerical tasks and document preparation.
Data entry experience with attention to detail and accuracy.
Customer service experience assisting visitors and responding to inquiries.
Familiarity with general administration practices, including organizing records and managing office supplies.
Comfort using standard office software and tools, particularly the Microsoft Office suite.
Ability to remain organized while handling multiple priorities and deadlines.

Responsibilities

Perform general office duties, including ordering supplies, maintaining records management systems, and completing basic bookkeeping tasks.
Prepare business documents such as invoices, reports, memos, letters, financial statements, and other correspondence.
File, organize, and retrieve corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including physical mail, faxes, and emails.
Draft and prepare timely, professional responses to routine inquiries and general correspondence.
Greet and assist visitors, clients, and employees in person and over the phone.
Perform accurate and efficient data entry.
Provide administrative and clerical support to the office team and help coordinate daily activities and communications.
Maintain organized files and information systems and protect sensitive information.
Use Microsoft Office applications, including Word, Excel, and PowerPoint, to create, edit, and manage documents and reports.
Manage workload, prioritize tasks, and meet deadlines with minimal supervision.